About Vendor Accounts

Before you can enter payable invoices for the goods and services that you buy, you must set up each vendorPerson or company that sells goods or services to your organization. as an accountIn this context, accounts are organizations or people that you conduct business with, such as customers or vendors. Account is a standard Salesforce object. FinancialForce accounts can be any Account Record Type..

Accounts are part of the underlying Salesforce platform. If you are an existing Salesforce user, you may have some accounts set up. You can use accounts of any record type with FinancialForce Accounting.

Each vendor account must have a default expense account and an appropriate accounts payable account assigned to it. When the vendor account is specified on a document, these GLAs are used to create the appropriate postings to the general ledgerCentral repository for all your business transactions. Each transaction is posted to a general ledger account.. To save time, and to avoid potential errors, you may want to set default control accounts to use on accounts. See Account and Account Type Settings for more information.

You must also specify at least one complete set of credit termsSet of terms used to determine due dates and discounts for the goods and services bought or sold. Terms can be set at account level for vendors and/or company level for customers. for the vendor.

See "What is an Account?" and related topics for more information.

The sequence of tasks is as follows:

1. Customize the page layout of your Account pages to include selected sections, custom fields and related lists. See "Customizing Page Layouts" in Getting Started with FinancialForce Accounting for more information.
2. Create or edit your vendor account details.
3. Click Save to save your unvalidated vendor account.
4. Click Validate Vendor on the account detail page.
5. Click Back to Account and, if necessary, correct any reported errors.
6. [Optional] Repeat the validation until you get a success message.
7. [Optional] Click Validate Billing Address and Validate Shipping Address if your org is enabled for external tax calculation and you want to verify that the addresses are valid (typically only US and Canadian addresses are recognized). See Validating Addresses for External Tax Calculation for more information.
8. Click Save.