Billing Document Fields

The Billing Document object is a core component of FinancialForce Foundations. Other FinancialForce applications use this object and add fields, buttons, and functionality to it.

Accounting

Here is a description of the fields, field sets and buttons that FinancialForce Accounting adds to the Billing Document object. They are only available if you are using the integration between Billing Central and Accounting.

Notes:

These fields and buttons are only available if they have been added to the billing document page layout.

If you want to check the posting status or retry posting a billing document and the enhanced Billing Central Billing Document Detail page is displayed, you must first switch to the Salesforce Detail page to do so.

If you are using FM Communities, you must enable the External Sharing Model in Sharing Settings and set the Default External Access for the Billing Document object to Private, so that community users can only see their own billing documents. For more information, see "Getting Started with FM Communities", available from the FinancialForce Community website.

Key: C – This field does not contain a value on billing documents of type credit note that were created by converting a billing document of type invoice to a credit note.

Field Name		Description
Accounting Transaction	C	Lookup to the FinancialForce Accounting transaction to which this billing document relates.
Avalara VAT Reporting Document Indicator		Note: Only applies if you are using the Avalara VAT Reporting integration. Document type used to populate the required Document Indicator value for the Avalara VAT Reporting integration. When this is blank, it is automatically calculated based on the Document Type before sending the data to Avalara VAT Reporting. If the document is an invoice, "1 - Invoice" is used. If the document is a credit note, "5 - Canceled Invoice" is used.
Document Rate		The exchange rate to use to convert from document currency to home currency. If this field is left blank, the exchange rate stored in FinancialForce Accounting is used. Up to nine decimal places are supported.
Dual Rate		The exchange rate to use to convert from home currency to dual currency. If this field is left blank, the exchange rate stored in FinancialForce Accounting is used. Up to nine decimal places are supported.
Match Type		Match Type of the FinancialForce Accounting transaction to which this billing document relates.
Outstanding Value		Outstanding Value of the FinancialForce Accounting transaction to which this billing document relates.
Payment Status		Payment Status of the FinancialForce Accounting transaction to which this billing document relates.
Period Override		Name of the FinancialForce Accounting period to use when posting the billing document. If this field is left blank, the period is derived from the billing document's document date.
Posting Error	C	Error that occurred while posting this billing document.
Posting Status	C	Posting status for this billing document. This can be: Posting – The billing document is currently being posted to FinancialForce Accounting. Posted – The billing document is successfully posted to FinancialForce Accounting. Error – An error occurred while posting the billing document to FinancialForce Accounting. Empty – The billing document completion process has not yet been started.
Year		FinancialForce Accounting year to which this billing document relates.

Buttons

Button Name

Description

Retry Post

Enables you to retry posting of complete billing documents to FinancialForce Accounting transactions on the billing document detail page or list view. You can use this button to manually post the billing document if it fails to post when a billing document is completed or converted to a credit note. Note: This button is only available for complete billing documents that could not be posted to Accounting transactions.

Field Sets

Field Set Name	Description	Default Fields	Object
Community Printed Document Fields	Contains additional billing document fields to appear on the header of a billing document when printed from FM Communities.	Customer Reference Document Date Document Due Date Document Number	Billing Document

Matched Payments

This panel lists financial documents matched to this billing document. It is blank if the current billing document has not been matched. See Setting up Billing Document Integration for information about how to include this panel on your billing document page layouts.

Note:

This panel is not supported on the enhanced Billing Document Detail page. Switch to the Salesforce Detail page if you want to view it.

Billing Document Line Item

Here is a description of the fields and field sets that FinancialForce Accounting adds to the Billing Document Line Item object. They are only available if you are using the integration between Billing Central and Accounting.

Note:

These fields are only available if they have been added to the billing document line item page layout.

Field Name	Description
Match Type	Match Type of the FinancialForce Accounting transaction to which this billing document line item relates.
Outstanding Value	Outstanding Value of the FinancialForce Accounting transaction to which this billing document line item relates.
Product GLA Override	Lookup to a FinancialForce Accounting general ledger account to use on this product line. If this field is left blank, the sales revenue account on the product is used.

Field Sets

Field Set Name	Description	Default Fields	Object
Community Printed Document Fields	Contains additional billing document line item fields to appear on billing documents when printed from FM Communities.	Net Value Quantity Tax Rate Total Tax Value Total	Billing Document Line Item