Payment Template Fields

Here is a description of the fields (in alphabetical order) that make up a payment templateClosedSet of default values used to generate a payment proposal..

Key:  * – Mandatory field; R – Read-only in all contexts
The number indicates the number of characters that are allowed in this text field, where appropriate.

Template Identification

Field     Description
Company R   Company that owns this record.
Description *   Description of the payment template. Can be used to include comments.
Name * 80 Unique name for the payment template record.

Payment Control

Key:  * – Mandatory field

Field   Description
Bank Account   Company bank account used for payment or collection.
Payment Media * Is this payment proposal issued on paper or by electronic transmission? If this is a collection, we recommend that you set this to "Electronic".
Payment Currency   The currency used to select accounts or documents for payment and in which payments are carried out. The default is the bank account currency but you can change this to another accounting currency before running the payment proposal. In account currency mode, only accounts with the chosen currency will be retrieved. Any transaction lines that use a different document currency are converted to this currency using the appropriate exchange rate. In document currency mode, the accounts available are not filtered by account currency. Instead, only lines belonging to the selected accounts where document currency matches payment currency are retrieved.

Account Selection

This section enables you to set the default filters for the accounts and transaction lines to be paid. They are inherited from the template when creating a payment proposal.

Key:  * – Mandatory field; R – Read-only in all contexts

Field   Description
General Ledger Account * Select the accounts receivable/payable control account to filter available accounts according to the selected payment type. The resulting cash entries are posted to this general ledger account too.
Payment Method * Choose the payment method used to filter available accounts. This custom picklist must remain fixed. Do not add or amend its values.
Payment Type * Does this proposal contain payments or collections? For payments, only accounts that contain an accounts payable control account will be included. For collections, only accounts that contain an accounts receivable control account will be included.

Use the Add and Remove buttons to move accounts between these lists.

Field   Description
Accounts: Available R List of accounts available for selection according to the selected general ledger account, payment type and payment method. In account currency mode, only the accounts that use the general ledger account and the selected currency are available. In document currency mode, all accounts that use the general ledger account are available.
Accounts: Selected   List of accounts selected for payment. In account currency mode, all available transaction lines belonging to the selected accounts will be processed. In document currency mode, available transaction lines belonging to the selected accounts and using the chosen document currency will be processed.

Analysis

Key:  * – Mandatory field

Field   Description
Currency Write-off * General ledger account updated when a currency write-offClosedGenerated when there is a difference in the exchange rate between the date of the invoice and the date of the payment. The invoice and the payment are each converted from the document currency to account, home, and dual currency on the date they are created. Differences are posted to a currency write-off account. is created by the matching process. See What is a General Ledger Account? for more information.
Currency Write-off Dimensions 1 to 4   Name of the dimension record by which you want to analyze currency write-offs.
Settlement Discount * General ledger account updated when a settlement discountClosedA discount agreed with the purchaser for payment within an agreed period of time. The value of the discount is posted to a settlement discount account. is deducted.
Settlement Discount Dimensions 1 to 4   Name of the dimension record by which you want to analyze settlement discounts received/allowed.

Buttons

Field Description
Cancel Cancels the current session without saving.
Change Currency Helps you select a different payment currency to the one displayed. Click Apply to confirm your selection or Cancel to abort.
Edit Prepares the existing template for editing.
Run Generates a payment proposal. You are notified of the success or failure of this operation.
Save Saves the template.
Save & New Saves the record and gives you the chance to add another.