Creating a Customer Quotation

You can create a customer quotation from the Customer Quotations page or from the Opportunity Detail page.

Note:

Note

A Salesforce account must exist for the customer who is to receive the quotation. We recommend that you enter no more than 2,500 lines on a single customer quotation. If you need to create a quote with more lines than this, you can create several customer quotations and split the lines between them.

Note:

Note

The Start Date and End Date are not required on a flexible customer quotation header. The service term start date and end date will be visible on each line that you add to the customer quotation but the service contract start date and end date on the customer quotation header will remain blank. When the flexible service contract is created from the customer quotation the service contract start date will be populated with the date that the contract was created. The service contract end date will be derived from the last possible service term end date from all of the customer quotation lines.

Customer Quotation Page

To create a quotation from the Customer Quotation page:

1. Click the Customer Quotation tab.
2. Click New.
3. Select the required Record Type from the Record Type drop-down list:
   Tip:

   Tip

   

   Select Flex Term SC if you want to input different service terms for each line of the contract.
4. Click Continue.

5. The fields that you must complete vary depending on the type of customer quotation you are creating. If you are creating a standard service contract, flex service contract, or a change request, enter the service term and service term number.

6. Select the customer account for the quote from the Customer Account lookup.
7. Click Save.

You can create a customer quotation from an opportunity if the stage is not "Closed Won" or "Closed Lost". When you create a customer quotation from an opportunity, the parent account addresses are copied to the record. You can override the default bill to and ship to addresses. See Override Bill to Address and Override Ship to Address.

Opportunities Page

To create a customer quotation from an opportunity:

Click Create Customer Quote from the Opportunity Detail page.

Adding Lines to a Customer Quotation

There are several ways in which you can create a customer quotation line:

1. By using the Add New Line button in the quote line section of a customer quotation.
2. By entering the name of a single item to be quoted and clicking Go.
3. By adding several customer quotation lines in one go and editing them.
4. By searching for an item in FinancialForce Configure Price Quote and creating an item from that search. See Searching for Items and Creating Lines from a Search.

Note:

Note

We recommend that you enter no more than 2,500 lines on a single customer quotation. If you need to create a quote with more lines than this, you can create several customer quotations and split the lines between them.

Using the Add New Line Button

This is the preferred option for adding lines to a flex type service contract quotation. The associated popup window enables you enter the service term start and end dates for each line as required.

To add customer quotation lines using the Add New Line Button:

1. Click Add New Line in the quote breakdown section of the customer quotation.
2. Do one of the following:
   • In the top box on the Add New Line popup enter the name of the Item Master The record of a product or a service which is to be sold and/or stocked in a warehouse. An item master might also be referred to as a Stock Keeping Unit (SKU). to be quoted. If you do not know the exact name of the item master, click the lookup icon to search for it.
   • If you are quoting for a new item, enter the name of that item in the second box.
3. [Optional] Complete these fields:
   • Description
   • Quantity
   • Condition
   • Service Term Start/End Dates
   • Supplier
   • NRC/RC base fees
Note:
Note

Leave the Item Cost, List Price and Customer Price fields empty. These fields are populated automatically when a supplier catalog item exists and the Supplier and item number have been entered. For further information about customer quotation fields, see Customer Quotation Fields.
4. Click Save.

Entering the Name of an Item

You can create a new customer quotation line quickly. To do so:

1. Enter the name of your new task in the Enter New Line box.
2. Click Go.
3. If the Add New Customer Quotation Line popup appears, complete the fields and click Save. Depending on the configuration your administrator has set in the Advanced Quoting Settings custom setting and the type of customer quotation you are creating, the line is either created immediately, or the Add New Customer Quotation Line popup appears.
   Tip:

   Tip

   

   In the Add New Customer Quotation Line popup you can enter a quantity, item cost. The fields that appear depend on the type of customer quotation you are creating.

   If you are creating a drop ship quote, we recommend that you complete the Supplier field as this will bring over the cost and list price for that supplier.

   For further information about the fields, see Customer Quotation Fields. For information about the configuration options that determine this behavior, see Turn Off Add Dialog For Drop Ship, Turn Off Add Dialog For Inventory and Turn Off Add Dialog For Service.
4. Review the line and edit it if required. See Managing Customer Quotation Lines.

Adding Several Lines at Once

To add more than one line at the same time:

1. Click Add Multiple Items.
2. Do one of the following:
   • Enter the item name and quantity for each new line. If you need more lines, click Add 10 More Lines. Click the image to expand it.
     
   • Click the Paste Items tab and paste the item names and quantities you want using a comma delimited format like this: Click the image to expand it.
     
3. When ready to add the lines, click Add.
4. Review the lines and edit them if required. See Managing Customer Quotation Lines.

Note:

Note

You must enter the item quantities when you add multiple customer quotation lines at once using the Paste Items window.