AP Voucher Fields

AP vouchers are used to control payments to suppliers and service providers. AP vouchers are created for internal purchases and drop ship purchases. Here is a description of the fields on the AP Voucher object.

Key: * – Mandatory field.

AP Voucher Fields

Field Name		Description
Accounting Date		This field will be populated with the date that the payable invoice related to the AP Voucher is posted.
Credit Status		The current credit status of the AP voucher. Can be one of the following: "Not Credited", "Partially Credited" or "Fully Credited".
Due Date	*	The date the invoice must be paid.
Export Error		Details of an error that occurred during the export process.
Export Status		The status of the export of this voucher. 'New' indicates no attempt to export has been made. 'Export in Progress' indicates that the export process has begun and is running. 'Exported' means the export process has completed successfully. If the export process has not completed successfully an appropriate error message will be displayed in the export error field. This field is populated automatically.
Foreign Invoice Number		The voucher number in the accounting system.
Invoice Date	*	The date on the supplier invoice.
Invoice Total		The sum of the amounts on the AP voucher lines excluding tax.
Number of Lines		The number of lines on the AP voucher.
Owner		The owner of the record. This defaults to the user who creates the AP voucher.
Purchase Order	*	The purchase order that this AP voucher references.
Registered Date		The date the AP voucher was created.
Status		The status of this voucher. 'New' indicates it has not been completed. 'Matched' indicates that this voucher is ready to be sent to the financial system.
Supplier Invoice Number	*	The supplier invoice to be vouchered.
Supplier Site		The supplier site that issued the invoice. The supplier site field is populated with the selected purchase order supplier site when the AP voucher is saved.
Terms		Terms for the purchase order as defined on the purchase order.
Total Amount Credited		The total amount credited on the AP voucher.
Total Tax		The current amount of tax on the AP voucher.
Total Voucher		The sum of the amounts on the AP voucher lines excluding tax.
Total Voucher with Tax		Total value of the AP voucher including tax.

AP Voucher Line Fields

Field Name		Description
Accounting Item		A look up to the item master. This is used to add an item to an AP voucher line that is not on the original purchase order. Text wrapping limits column width column width to avoid horizontal scrolling.
AP Voucher		The header associated with this invoice line item.
AP Voucher Line Name		The number assigned to the AP voucher line prefixed with 'APL'.
Capital Equipment		This field will be populated with the fixed asset numbers, comma separated, related to the AP voucher line.
Delivery Method		Designates how this will be delivered.
Description		A description of the AP voucher line item.
Item Description		A description of the AP voucher line item. Text wrapping limits the table column width to reduce the requirement for horizontal scrolling. This enables you to view all the line information when adding new AP voucher lines from a purchase order.
Extended PPV Purchase Price Variance		Extended PPV = PPV x quantity.
Extended Price		Extended Price = Unit price x quantity.
Is Capital Equipment		Indicates whether the FAM records will be created for associated AP Voucher lines. This checkbox is selected as default.
Item		The item name.
Item Being Procured		The item name. Text wrapping limits the table column width to reduce the requirement for horizontal scrolling. This enables you to view all the line information when adding new AP voucher lines from a purchase order.
Line Number		The number of the AP voucher line.
Line Type		The record type of the AP voucher line.
Non-Receivable		Item on invoice that is not receivable or not on the purchase order.
Purchase Order Line Item		The purchase order line item that this invoice line references.
Quantity Ordered		The quantity on the purchase order.
Quantity Received		The quantity received from the supplier.
Quantity Vouchered		The quantity vouchered.
Received Date		The date the item was received, or the date it was shipped on a drop ship order. This defaults to today.
Sales Order		The sales order associated with this purchase order line.
Serial Numbers		Used to enter a block of serial numbers at once rather than individual serial numbers.
Tax		The amount of tax on the AP voucher line.
Tax Code		The tax code used on the AP voucher line.
Tax Rate		The tax rate used on the AP voucher line.
Unit PPV		This is the unit price difference between the unit price on the purchase order line and the unit price on the AP Voucher line.
Unit Price		Unit price of the item.
Use Code		Specifies the tax exemption reason for the AP voucher line.

Buttons

These buttons are available only in Classic Edition.

Button Name		Description

Key: L - Only available in Lightning Experience.

Button Name		Description
Serial Numbers	L	Opens the Serial Numbers modal, this enables you to add or update the serial numbers on an AP voucher line for drop ship items.

Lightning Actions

Action Name	Description
Add Lines from Purchase Order Lines	Displays the Add Lines from Purchase Order Lines window in Lightning. This window enables you to add lines from a purchase order to your AP Voucher.
Add Accounting Line	Displays the New AP Voucher Line: Accounting window in Lightning. This window enables you to add new AP voucher lines to an AP voucher that don't exist on the supplier invoice but are present on the purchase order.

Extension Packages That Add Fields to the AP Voucher Object

Several FinancialForce extension packages add fields and buttons to the AP Voucher object. For more information, follow the relevant links.

Extension Packages

Extension Package	Further Information
Avalara Connector	AP Voucher Fields
SCM Accounting Connector	AP Voucher Fields