Merging Accounts

Merging Accounts is a three-step process. Step 1 (Preparation and Validation) and Step 3 (Update Balances) are provided by FinancialForce Accounting, and Step 2 is standard Salesforce functionality.

You should read the FinancialForce Help topic About Merging Accounts before starting a merge involving FinancialForce accounts.

See also "Merging Duplicate Accounts" in the Salesforce Help for a list of things to consider when merging accounts, including the permissions that you need.

Warning: It is important that you follow the three steps below in sequence. Completing Step 2 (Merging the Accounts) without first completing Step 1 (Preparation and Validation) and Step 3 (Update Balances) may affect the validity of your accounting data.
Step 1: Preparation and validation

This step is provided by FinancialForce Accounting. It will carry out checks to ensure that the accounts that you have chosen to merge comply with validation rules. See About Merging Accounts for more details.

  1. From the All Tabs page, click the Merge Accounts tab.
  2. Specify the master account and up to two accounts to merge.
  3. Click Run to prepare and validate the accounts for merging. You are notified of the success or failure of this operation.
Step 2: Merging the Accounts

Merging accounts is standard Salesforce functionality. See the Salesforce help for more details. This step does not carry out any validation of your accounting data so it is important that you complete Step 1 before starting this step.

Note:

This step must be completed using Salesforce Classic.

  1. From the Accounts tab, click Merge Accounts in the Tools section.
  2. Enter a search string to find the duplicate accounts.
    For example, you can enter acme* to find duplicate accounts listed as “Acmes” and “Acme, Inc”.
  3. Click Find Accounts.
  4. Check the rows of up to three accounts you want to merge. Click Next.
  5. Select one account as the “Master Record.” Any data in hidden or read-only fields will be taken from the Master Record.
  6. Select the fields that you want to retain from each record. When there is conflicting data, the fields in the left column are preselected and the row is marked in blue.
  7. Click the Merge button to complete the merge. If all the validation rules are passed, the selected accounts will be merged.
Step 3: Update Balances

This is a FinancialForce Accounting step. See About Merging Accounts for more details.

  1. Click the Balance Update tab.
  2. Click the Update Balances for Merged Accounts tab.
  3. Select the master account.
  4. Click Update Balances. You are notified by email of the success or failure of this operation.
  5. [Optional] If you are maintaining secondary balances, we recommend that you run an incremental synchronization to update these.