Overriding Fields for Accounting Transactions

If you are using the Billing Document to Transaction integration, each time you complete a billing document or convert a billing document to a complete credit note, a FinancialForce Accounting transaction is created.

FinancialForce Accounting determines:

• The transaction's period from the document date.
• The transaction's document and dual exchange rates from the rates stored in FinancialForce Accounting for the document date.
• The transaction's general ledger accounts (GLAs) from the products on the document.

You can override a transaction's period, document and dual exchange rates, and product GLAs from within Billing Central by entering alternative values on the billing document. To do this, the following setup must be performed:

1. The Period Override, Document Rate and Dual Rate fields must be added to your billing document page layout.
2. The Product GLA Override field must be added to your billing document line item page layout.
3. The following permission sets must be assigned to you:
   • FDN Common Concepts - Billing Documents - Edit
   • FFA Integrations - FDN Billing Document - Override Period
   • FFA Integrations - FDN Billing Document - Override Exchange Rates
   • FFA Integrations - FDN Billing Document - Override GLA

When creating billing documents and when converting billing documents to credit notes, you will then be able to override the period, document and dual exchange rates, and product GLAs that will be used on the resulting FinancialForce Accounting transaction.

If the Convert to Credit Note process is set up to create credit notes with the status "Ready for Review", the FinancialForce Accounting transaction is not created until the credit note is completed.

Note:

When the Billing Document to Transaction integration is configured on your org:

• The Period Override, Document Rate, and Dual Rate fields are added to the Billing Document object. See the Billing Document Fields section of the "Billing Document Fields" topic for a full list of Accounting fields that are added to the Billing Document object.
• The Product GLA Override field is added to the Billing Document Line Item object. See the Billing Document Line Item Fields section of the "Billing Document Line Item Fields" topic for a full list of Accounting fields that are added to the Billing Document Line Item object.