Vendor Invoice Fields

Here is a description of the fields on the Vendor Invoice object.

Key:
* – Mandatory field
R – Read-only

Vendor Invoice Fields

Field			Description
Account	*		The account to which the invoice relates.
Account Currency			Currency of the account to which the vendor invoice relates.
Action: Recalc Vendor Currency Amount			Indicates whether the Vendor Currency Amount Number fields on all child vendor invoice items are to be recalculated when you save changes to the Vendor Invoice. This has the effect of updating the Vendor Currency Total field.
Approved for Payment			Indicates whether the vendor invoice is approved for payment.
Date			Invoice Date
Description			Description of the invoice
First Item Date			Earliest vendor invoice item date.
Invoice Number			Unique ID of the vendor invoice.
Last Item Date			Latest vendor invoice item date.
Name		R	Unique name of the invoice.
Override Vendor Invoice Exchange Rate			Indicates whether all child vendor invoice items use the exchange rate in the Vendor Invoice Exchange Rate Override field.
Owner		R	Invoice Owner
PO/WO Number			Field that you can use as a purchase order or work order ID when integrating PSA with an accounting system such as FinancialForce Accounting.
SFDC VAT#			This field is not currently used.
Status			The status of the vendor invoice.
Submitted			Indicates whether the invoice has been submitted for approval.
Target Payment Date	*		Target date for payment of the vendor invoice.
Total			Sum of all the vendor invoice items
Vendor Currency			The currency of the vendor to which the invoice relates.
Vendor Currency Total			The Vendor Currency and Vendor Currency Total Number fields combined.
Vendor Currency Total Number			Sum of the child vendor invoice items in the Vendor Currency.
Vendor Invoice Exchange Rate Override			The exchange rate to be applied to all child vendor invoice items when Apply Vendor Invoice Exchange Rate Override is checked. This is a relative rate between the Vendor Currency and the Project Currency. For instance: Corporate Currency is USD (rate = 1.0) Project Currency is EUR (org defined rate = 0.8 EUR/USD) Vendor Currency is GBP (org defined rate = 0.6 GBP/USD) The resulting Vendor Exchange Rate is 0.75, which is calculated using this formula:Vendor Currency / Project Currency If you set this field to 0.7, the project rate (EUR to USD) is kept constant at 0.8 and the Vendor Rate (GBP to USD) rate is calculated so that VR/0.8 = 0.7, which results in VR = 0.56
Vendor VAT#			This field is not currently used.

Vendor Invoice Items

Vendor Invoice Item Fields

Field			Description
Account Currency			The currency of the selected account In this context, accounts are organizations or people that you conduct business with, such as customers or vendors. Account is a standard Salesforce object. FinancialForce accounts can be any Account Record Type..
Action: Recalc Vendor Currency Amount:			Indicates whether the Vendor Currency Amount Number fields on all child vendor invoice items are to be recalculated when you save changes to the Vendor Invoice. This has the effect of updating the Vendor Currency Total field.
Amount			Amount to invoice for the vendor invoice item. This field is automatically populated from the related record: Reimbursement Amount field on an expense Milestone Cost field on a milestone Amount on a miscellaneous adjustment Total Cost field on a timecard split. Note: This field does not automatically update when the fields on a related record change.
Budget Header	*		Lookup to the budget header to which the vendor invoice item applies. Note: If the validation rule is active, you can only apply vendor invoice items to a budget header where that budget header is of the type Vendor Purchase Order or Vendor Purchase Order Change Order.
Date			Date of the invoice item. The value is automatically populated from the related record: Expense Date on an expense A record of expenses incurred by resources assigned to a project or opportunity. record Actual Date on a milestone A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it. Effective Date on a miscellaneous adjustment A catch-all business record that allows you to correct data entry errors or adjust transactions. End date on a timecard split A whole timecard or part of a timecard..
Description			Description of the vendor invoice item.
Expense			Lookup to the expense to which the vendor invoice item relates.
Item Exchange Rate Override			The exchange rate to be applied to the vendor invoice item when the Apply Item Exchange Rate Override checkbox is selected. For instance: Corporate Currency is USD (rate = 1.0) Project Currency is EUR (org defined rate = 0.8 EUR/USD) Vendor Currency is GBP (org defined rate = 0.6 GBP/USD) The resulting Vendor Exchange Rate is 0.75, which is calculated using this formula:Vendor Currency / Project Currency If you set this field to 0.7, the project rate (EUR to USD) is kept constant at 0.8 and the Vendor Rate (GBP to USD) rate is calculated so that VR/0.8 = 0.7, which results in VR = 0.56
Milestone			Lookup to the milestone A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it. to which the vendor invoice item relates.
Miscellaneous Adjustment			Lookup to the miscellaneous adjustment A catch-all business record that allows you to correct data entry errors or adjust transactions. to which the vendor invoice item relates.
Override Item Exchange Rate			Indicates whether to apply the Item Exchange Rate Override to the item. You can only select this checkbox when the Apply Vendor Exchange Rate Override checkbox on the parent invoice is not selected.
Project			The project to which the vendor invoice item relates.
Project Currency Exchange Rate		R	Exchange rate for the project currency relative to the corporate currency. The value in the field is automatically set by PSA.
Quantity
Timecard			Lookup to the timecard split A whole timecard or part of a timecard. to which the vendor invoice item relates.
Unit Price
Name			Unique ID of the vendor invoice item.
Vendor Currency			The currency that the vendor is to be paid in regardless of the invoice currency.
Vendor Currency Amount			The Vendor Currency Amount Number and Vendor Currency fields combined.
Vendor Currency Amount Number			Amount to invoice for in the vendor invoice item in the Vendor Currency.
Vendor Currency Exchange Rate		R	Vendor Currency Exchange Rate used to convert Amount to Vendor currency. Populated with one of the following based on the rate that is actually used: Project Currency Rate Vendor Invoice Item override rate parent Vendor Invoice override rate
Vendor Invoice ER Override Applied		R	Indicates whether the Override Vendor Invoice Exchange Rate checkbox on the parent invoice is selected. When this field shows Yes, you cannot use the Override Item Exchange Rate checkbox.

Lightning Quick Action Buttons

Quick Action	Description
Add Vendor Invoice Items	Add vendor invoice items to the vendor invoice.
Recalc Vendor Invoice	Recalculate the vendor invoice.

Accounting Integration

If FinancialForce Services Resource Planning (SRP) is installed in your org, additional fields, actions, and buttons are available on the Vendor Invoice and Vendor Invoice Item objects. For more information, see Vendor Invoice Fields.