Managing Accounting and Planning Data

FinancialForce Planning provides a built-in tool that allows you to import the aggregated financial data contained in the FinancialForce Accounting application and use the data to generate budgets and export updated budgets back to the FinancialForce Accounting application.

Data Synchronization tool supports several commonly used modes, for each of which you can make different configurations:

  • Import FF Accounting into Planning as actual data for later comparison with planned data in reports.
  • Import FF Accounting with a shift of periods one year ahead so that the imported data can later be used as initial for planning for the next year.

A distinctive feature of this configuration will be mapping with a shift in periods for the next year.

This example maps the 2019 periods to the corresponding 2020 periods. This allows you to carry over the actuals of the current year to the next year and then use mapping rules to create a starting point for budgets for the next year.

The filter allows you to control what exactly is imported as actuals more precisely. The filter uses the rules of the SOQL language and allows you to flexibly filter data (exclude part of the data by a certain criterion).

Once you have set up the FinancialForcePlanningapplication, you can import information from Accounting to Planning or vice-versa.

Notes:
  • For mapping to work correctly, you first need to create rules for which FinancialForce General Ledger accounts are correlate with Planning accounts. For more information, see Chart of Accounts in the Accounting Help.
  • To use mapping rules imported from FF Accounting, you must add all custom fields to the Accounting permission set and the permission set must be assigned to you. These fields include Dimensions 1-4, General Ledger Accounts, Periods, and Reporting Balances.

To map accounting subtypes to accounting types mapping:

  1. Do one of the following:
    1. On the Links page, click Others | Data Synchronization.
    2. On the Planning Workspace tab, in the Navigation Pane, click Data Synchronization.
  2. In the Initial Sync tab, from the FF Account Subtypes to BP Account Types Mapping, click Add.
  3. Select income and expense types in planning from FF GLA TrialBalance 2 and FF GLA TrialBalance 3 fields.
  4. Select the BP Account type.
  5. Click Save Account Types Mapping to save the mapping rules for accounts.
  6. Click Map Analytics.
  7. Click View Details to view mapping details.

The Data Synchronization tool allows you to export budget data from Planning to Accounting. This can be done from the corresponding Data Synchronization tab.

You can configure several options for importing FinancialForcePlanning data from FinancialForceAccounting.

To configure planning data from accounting:

  1. Do one of the following:
    1. On the Links page, click Others | Data Synchronization.
    2. On the Planning Workspace tab, in the Navigation Pane, click Data Synchronization.
  2. In the From FF Accounting ➩ to FF Planning tab:
  3. In the Import Setup:
    1. Click Create Default Configuration to create mapping configuration.
      Note:

      The Create Default Configuration is only available at the time of initial configuration.

    2. Select the mapping configuration that you want for your mapping configuration from the Mapping Configuration drop-down. For example, select Actuals 2020 to Budget 2021.
    3. Specify the additional reporting balance filter for the configuration. For example, c2g__IntersectDefinition__r.Name = 'a5r0R0000005oA6'.
    4. Select the reporting balance type.
    5. Click Add Configuration and enter the configuration name and configuration description. Click Save to save the configuration record.
    6. Enter the approximate number of expected FF RBs that fall under the filter settings.
    7. Click Delete BPRBS for selected Configuration to delete the BP accounts from the configuration.
    8. Click Delete All BPRS to delete all BP accounts.
    9. Click Run FF-> Data Import to import actual reporting balances as per the configuration.
    10. Click to obtain an approximate number of imported records after saving all changes in the filters and specifying the start date and end of the period for import.
  4. In the Mapping section, depending on the configuration:
    1. Correlate FinancialForce General Ledger accounts with Planning accounts or FinancialForce periods with Planning periods
    2. Implement the data offset for a certain period of time to use the fact as a source of budgets for the next year.
    3. Click Add to account mapping. Specify the FinancialForce General Ledger accounts, planning account, and owner.
    4. Click | Edit and update the account mapping fields.
    5. Click | Delete to delete the account mapping record.
  5. Click Save Configuration and Mapping to save the information.

The From FF Planning to FF Accounting tab allows you to export accounting RB produced from planned budgets back to FinancialForce RB for use in FinancialForce reports.

To delete the previous FinancialForce RB settings exported from Planning, click Delete Selected Exported FF RB.

To start the export with current settings, select the Intersect definition, FF RB type, source balance and click Run BP->FF Data Export.

After completing all import and export settings, you can view all the active imports from the Flow Reports tab.

  1. Click details to view the detailed information on each report.
  2. Click Refresh Import Report to update information on all reports.
  3. Click Del to delete a report from the import report list.