Payments Plus - 2. Transactions Fields

This topic describes the interface elements on the Transactions page.

Filter Criteria

Key: R – Read-only

Field		Options*	Description
Due Date		To, From‑To	Use the To date to retrieve only those transaction lines that are due up to and including that date. Combining this with an optional From date retrieves all transaction lines that are due between (and including) those two dates.
Vendor Payment Method		Equals, Multi-select	The defaults are: Asperato - Domestic Asperato - Domestic - ACH Asperato - Domestic - BANK_TRANSFER Asperato - Domestic - BPAY Asperato - Domestic - FAST Asperato - Domestic - FASTER_PAYMENTS Asperato - Domestic - FEDWIRE Asperato - Domestic - FPS Asperato - Domestic - GIRO Asperato - Domestic - RTGS Asperato - International Cash Check Electronic None   As in Classic Payments, your system administrator can add additional custom values to the picklist using the Account object. Only those accounts that have a payment method that matches this filter are retrieved. Remove the default payment method and leave it blank to include all accounts regardless of the payment method set on the vendor's account record. Choose "None" if you only want to retrieve those accounts that do not have a payment method defined.
Accounts Payable Control GLA / Accounts Payable Control Local GLA		Multi‑select, Contains, From‑To	Ensure that your GLA Filtering in Payment Selection custom setting is configured correctly. Only those transaction lines with a GLA that matches this filter are retrieved. Use this filter if you run multiple purchase ledgers with different accounts payable control GLAs. You may leave this field blank. In this case, the app retrieves both sales and payable transaction lines. You won't be able to pay the sales lines, but you can see how much you owe them. All transactions that you select for a vendor account must share the same GLA, and this must be the same as the Accounts Payable GLA for that account. This GLA is used when the payment's cash entry is posted.
Vendor Name		Multi‑select, Contains, From‑To	Only those transaction lines with a vendor (account) name that matches this filter are retrieved. A vendor only appears on this list if an Accounts Payable Control GLA is set on the corresponding account record. This field cannot be used to filter if platform encryption is enabled. It is hidden.
Vendor Invoice Number		Equals, Contains, From‑To	Only those transaction lines with a vendor invoice number that matches this filter are retrieved.
Payable Invoice Number		Equals, Contains, From‑To	Only those transaction lines with a payable invoice number that matches this filter are retrieved.
Document Currency	R		Only transaction lines where the document currency is the same as the payment currency will be retrieved. If you want to change this, you must go back to the Payment page and amend the payment currency. You cannot change the document currency after transactions have been added to the payment proposal. You cannot pay in account currency in this version of Payments Plus.

* described in the following table:

Option	Description
Multi–select	Use to select one or more items from a picklist.
Equals	Use to find an exact match.
Contains	Use to retrieve items that contain a particular string.
From-To	Use to retrieve items within a range.

Tip: If you find retrieval by using a particular filter field is slow, your administrator can ask Salesforce to add a custom index to that field. This could improve performance.

Controlling GLA Filtering on the Payment Selection Page and in Payments Plus

When using the Payment Selection page or the filters in Payments Plus to retrieve transactions for payment, you can search by General Ledger Account. By default, only general ledger accounts of type Balance Sheet where Trial Balance 1 = Liabilities and Trial Balance 2 = Current Liabilities or Long Term Liabilities are retrieved. If necessary, you can remove this restriction so that your GLA search criteria are applied to all GLAs, or all GLAs except those where Type=Profit and Loss.

This is controlled by a custom setting. Contact your system administrator for more information.

Selection Grid

When you click Retrieve Transactions, a selection grid is displayed. For information on how to use this grid, see Filtering and Retrieving Transactions. The list is sub-divided by vendor account. These transaction lines are all of type "Account".

The default columns are described here, but you can remove some columns or add new ones. See Customizing the Transactions Grid for more information.

Column	Notes
Document Number	Lookup to the originating document
Vendor Document Number	Number of the document sent by the vendor.
Transaction Number	Lookup to the related transaction.
Due Date	Date the payable document is due for payment.
Discount	The available discount calculated for the discount date you entered on the Payment page. Includes a discount total, summarized by account and for the whole grid.
Outstanding Value	The outstanding value on each transaction line. Includes an outstanding value total, summarized by account and for the whole grid.
Payment Value	The outstanding value minus the discount. Includes a payment value total, summarized by account and for all selected lines. You cannot remove this column from the grid.

Buttons

Button	Description
Add to Proposal	Adds the selected transaction lines to the payment proposal. This button is only enabled while there are items selected in the grid.
Back	Go back to the Payment page. Any transactions you've already added to the payment proposal are retained.
Back to Payments Home	Go back to the Payments Home page. Any transactions you've already added to the payment proposal are retained.
	Settings drop down button. You can use this to show or hide the warning message that is displayed when you click Prepare Checks.
Clear All	Clears all optional filters and any retrieved transactions. Only the payment currency filter will remain in force.
Collapse All	Collapses all the accounts in the transaction grid.
Expand All	Expands all the accounts in the transaction grid.
Hide/Show Filters	Hides and shows the filter criteria pane. You retain visibility of the applied filters as described in Filtering and Retrieving Transactions.
Review Proposal	Displays the Review Proposal page.
Retrieve Transactions	Retrieves transactions in accordance with the current set of filters.