Creating Vendor Authorizations for Multiple Companies and Accounts

You can create and validate multiple vendor payment authorizations using the Create Authorizations link in the Certinia Asperato Task Launcher. The Asperato Integration then creates multiple authorization records for each:

  • Vendor
  • Company
  • Currency
  • Payment Destination
  • Local Clearing System (if applicable)

If the creation of authorization records is successful, the Asperato Integration automatically submits the new records to Asperato for validation and processing.

Creating Authorization Records

Depending on whether you want to create authorizations for the domestic or international payment destination, you must specify the correct bank details for each vendor account. For more information, see Bank Details Required for Vendor Authorization.

Notes:
  • To process a payment through Asperato, the payment currency must be the same as the authorization currency.
  • Ensure that you enter the correct information in the mandatory Billing Address Country and Bank Country fields.

To create and validate multiple vendor payment authorizations:

  1. In the Certinia Asperato Task Launcher tab, navigate to the Vendor Payments section.
  2. Click Create Authorizations.
  3. Specify the criteria for which you want to create vendor payment authorizations:
    1. Select a currency from the Vendor Authorization Currency drop-down list.
    2. Select a payment destination from the Payment Destination drop-down list.
    3. [Optional] Select a local clearing system from the Local Clearing System drop-down list. The local clearing system is based on the payment currency and applicable to the Domestic payment destination only. For more information, see Local Clearing Systems Requirements.
  4. Click Next.
  5. Select the checkboxes of the companies for which you want to create vendor payment authorizations.
  6. Click Next.
  7. Select the checkboxes of the vendor accounts for which you want to create vendor payment authorizations.
  8. Click Create Authorizations. If another process is in progress, wait for it to finish, and then try again.
Note:

Users who have submitted a newly created authorization must authenticate it by clicking the link in the multi factor authentication email related to their authorization. For more information see the Asperato ONE documentation.

If the creation of authorization records is successful, the Asperato Integration submits the new records to Asperato for validation and processing. When the process is complete, the status of the authorization records changes to "In Force" and you receive a confirmation email. You can also check the authorization status in the Authorization list view. You can make payments to the vendor accounts with which the authorizations are associated.

If an authorization creation is unsuccessful, for example if any of the authorization details are missing or incorrect:

  • The authorization record status changes to "Failed"
  • The reason for failure appears in the Status Description field of each authorization record.
Note:

A vendor account does not appear on the list if it already has at least one domestic or international or record authorized for the selected accounting currency and accounting company (merchant group).

Searching, Sorting, and Filtering

Searching the Company or Vendor Account List

You can search for a specific company or account by entering partial search criteria in the search box.

Sorting the Company or Vendor Account List

You can sort the lists by the data in a particular column by clicking on that column's heading. This sorts text data alphabetically and numerical data in ascending order. To reverse the sort order, click the column heading again.

Filtering the Vendor Account List

You can filter out specific vendor accounts by using the filter pane on the Select Vendor Accounts page.

  1. Click .
  2. Select one of the following, or both:
    • The accounting trading currency you want from the ​​Account Trading Currency drop-down list. The list contains all the accounting trading currencies available in your org.
    • The payment method you want from the Payment Method drop-down list. The list contains all the payment methods available in your org.
  3. Click Apply.
  4. To discard the filtering criteria and show all the vendor accounts for the selected companies, click Clear. To hide the filter pane, click Filter Icon Enabled.