Setting up Fixed Asset Management to Accounting Journals

Warning:
  • This integration was deprecated in the Spring 2023 release and will be removed in a future release. If you are using this integration, we recommend transitioning to the new integration by enabling the Accounting Integration feature in the Feature Console. For more information, see Enabling Accounting Integration.
  • Accounting Integration does not support custom field mappings provided by Foundations Messaging. If you enable the Accounting Integration feature, Fixed Asset Management will stop using the existing custom mappings.

To set up the integration between Fixed Asset Management and Accounting:

  1. Ensure that users who need to use the integration between Fixed Asset Management and Accounting have been assigned appropriate permissions in your Salesforce org. This includes having:
    • Licenses to use both Fixed Asset Management and Accounting.
    • A user profile that gives access to the Fixed Asset Management application.
    • User company records for any Accounting companies that assets are assigned to.
    • The following permission sets assigned to them:
      • Accounting and Billing - User Companies
      • Accounting and Billing - Journal
      • Fixed Asset Management - Journal
      • Fixed Asset Management - Accounting Fields
  2. On the Feature Console tab, enable these features:
    • Foundations Publications and Subscriptions
    • FAM Publications and Subscriptions
    • Accounting Publications and Subscriptions

    For more information, see Enabling and Disabling Features.

  3. On the Foundations Setup tab, click the Publications & Subscriptions tab then enable FAM for publications and FFA for subscriptions for each of the following message types:
    • FixedAssets.Acquisition
    • FixedAssets.DepreciationSchedules
    • FixedAssets.Disposal

    Click Save before you leave the tab.

  4. [Optional] On the Foundations Setup tab, click the Message Logs tab then choose the logging level for the new message types. Click Save before you leave the tab.

When the integration has been configured successfully, Fixed Asset Management automatically creates a journal in Accounting to record the financial transaction the next time a user approves an asset, exports a depreciation schedule, or disposes of an asset. See Messaging between Fixed Asset Management and Accounting for more information.