Here is a description of the fields on the Vendor Invoice object.
Key:
* – Mandatory field
R – Read-only
| Field | Description | ||
|---|---|---|---|
| Account | * | The account to which the invoice relates. | |
| Account Currency | Currency of the account to which the vendor invoice relates. | ||
| Action: Recalc Vendor Currency Amount | Indicates whether the Vendor Currency Amount Number fields on all child vendor invoice items are to be recalculated when you save changes to the Vendor Invoice. This has the effect of updating the Vendor Currency Total field. | ||
| Approved for Payment | Indicates whether the vendor invoice is approved for payment. | ||
| Date | Invoice Date | ||
| Description | Description of the invoice | ||
| First Item Date | Earliest vendor invoice item date. | ||
| Invoice Number | Unique ID of the vendor invoice. | ||
| Last Item Date | Latest vendor invoice item date. | ||
| Name | R | Unique name of the invoice. | |
| Override Vendor Invoice Exchange Rate | Indicates whether all child vendor invoice items use the exchange rate in the Vendor Invoice Exchange Rate Override field. | ||
| Owner | R | Invoice Owner | |
| PO/WO Number | Field that you can use as a purchase order or work order ID when integrating PSA with an accounting system such as Accounting. | ||
| SFDC VAT# | This field is not currently used. | ||
| Status | The status of the vendor invoice. | ||
| Submitted | Indicates whether the invoice has been submitted for approval. | ||
| Target Payment Date | * | Target date for payment of the vendor invoice. | |
| Total | Sum of all the vendor invoice items | ||
| Vendor Currency | The currency of the vendor to which the invoice relates. | ||
| Vendor Currency Total | The Vendor Currency and Vendor Currency Total Number fields combined. | ||
| Vendor Currency Total Number | Sum of the child vendor invoice items in the Vendor Currency. | ||
| Vendor Invoice Exchange Rate Override | The exchange rate to be applied to all child vendor invoice items when Apply Vendor Invoice Exchange Rate Override is checked. This is a relative rate between the Vendor Currency and the Project Currency. For instance:
If you set this field to 0.7, the project rate (EUR to USD) is kept constant at 0.8 and the Vendor Rate (GBP to USD) rate is calculated so that VR/0.8 = 0.7, which results in VR = 0.56 |
||
| Vendor VAT# | This field is not currently used. |
Vendor Invoice Items
| Field | Description | ||
|---|---|---|---|
| Account Currency | The currency of the selected account In this context, accounts are organizations or people that you conduct business with, such as customers or vendors. Account is a standard Salesforce object. Certinia accounts can be any Account Record Type.. |
||
| Action: Recalc Vendor Currency Amount: | Indicates whether the Vendor Currency Amount Number fields on all child vendor invoice items are to be recalculated when you save changes to the Vendor Invoice. This has the effect of updating the Vendor Currency Total field. | ||
| Amount | Amount to invoice for the vendor invoice item. This field is automatically populated from the related record:
|
||
| Budget Header | * | Lookup to the budget header to which the vendor invoice item applies. | |
| Date | Date of the invoice item. The value is automatically populated from the related record:
|
||
| Description | Description of the vendor invoice item. | ||
| Expense | Lookup to the expense to which the vendor invoice item relates. | ||
| Item Exchange Rate Override | The exchange rate to be applied to the vendor invoice item when the Apply Item Exchange Rate Override checkbox is selected. For instance:
If you set this field to 0.7, the project rate (EUR to USD) is kept constant at 0.8 and the Vendor Rate (GBP to USD) rate is calculated so that VR/0.8 = 0.7, which results in VR = 0.56 |
||
| Milestone | Lookup to the milestone A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it. to which the vendor invoice item relates. |
||
| Miscellaneous Adjustment | Lookup to the miscellaneous adjustment A catch-all business record that allows you to correct data entry errors or adjust transactions. to which the vendor invoice item relates. |
||
| Override Item Exchange Rate | Indicates whether to apply the Item Exchange Rate Override to the item. You can only select this checkbox when the Apply Vendor Exchange Rate Override checkbox on the parent invoice is not selected. | ||
| Project | The project to which the vendor invoice item relates. | ||
| Project Currency Exchange Rate | R | Exchange rate for the project currency relative to the corporate currency. The value in the field is automatically set by PSA. | |
| Quantity | |||
| Timecard | Lookup to the timecard split A whole timecard or part of a timecard. to which the vendor invoice item relates. |
||
| Unit Price | |||
| Name | Unique ID of the vendor invoice item. | ||
| Vendor Currency | The currency that the vendor is to be paid in regardless of the invoice currency. | ||
| Vendor Currency Amount | The Vendor Currency Amount Number and Vendor Currency fields combined. | ||
| Vendor Currency Amount Number | Amount to invoice for in the vendor invoice item in the Vendor Currency. | ||
| Vendor Currency Exchange Rate | R | Vendor Currency Exchange Rate used to convert Amount to Vendor currency. Populated with one of the following based on the rate that is actually used:
|
|
| Vendor Invoice ER Override Applied | R | Indicates whether the Override Vendor Invoice Exchange Rate checkbox on the parent invoice is selected. When this field shows Yes, you cannot use the Override Item Exchange Rate checkbox. |
Lightning Quick Action Buttons
| Quick Action | Description |
|---|---|
| Add Vendor Invoice Items | Add vendor invoice items to the vendor invoice. |
| Recalc Vendor Invoice | Recalculate the vendor invoice. |
Accounting Integration
If Services Resource Planning is installed in your org, additional fields, actions, and buttons are available on the Vendor Invoice and Vendor Invoice Item objects. For more information, see