Manage Expenses to Approve Fields

Here is a description of the fields and buttons on the Manage Expense Reports to Approve page.

Note:

The columns that appear on this page depend on the Expense Report Approval Columns field set in the Expense Report object. For further information, see Expense Settings.

Filter Approval Requests

Key:
* – Mandatory.
R – Read-only.
M – Milestone drop-down list only available when you select a project.

Field		Description
Project/Assignment		Project or assignment to filter the displayed expense report approval requests on.
Resource		Resource on which to filter expense report approval requests.
Milestone	M	Milestone on which to filter expense report approval requests. The Milestone drop-down list only lists milestones for the project you chose in the Project / Assignment drop-down list.
Billable		Billable status on which to filter expense report approval requests.

Button	Description
Filter	Filters the expense report approval requests depending on the criteria you choose in the Filter Approval Requests section.
List All	Lists all the expense report approval requests.

Key: R – Read-only.

Field		Description
Expense Report	R	Name of the expense report to which the expense approval request relates.
Information Icon	R	Shows the fields that your administrator has configured to display when you hover over the icon.
Project	R	Project to which the expense report approval request relates
Assignment	R	Assignment to which the expense report approval request relates.
Resource	R	Resource to which the expense report approval request applies.
Milestone	R	Milestone to which the expense report approval request relates
Billable	R	Indicates whether the expense report is chargeable to the customer.
First Expense Date	R	Date of the first expense in the expense report.
Last Expense Date	R	Date of the last expense in the expense report
Total Billable Amount	R	Total billable amount for all expenses in the expense report.
Total Non-Billable Amount	R	Total non-billable amount for all expenses in the expense report.
Number of Expense Lines	R	Total number of expenses in the expense report.
Comments		Comments to be sent to the resource when you approve or reject the selected expense reports.

Button	Description
Checkbox	Indicates whether the expense report is to be included in the action when you click Approve or Reject. To select all expense reports for approval or rejection, select the checkbox in the heading line.
First	Displays the first page of expense report approval requests.
Previous	Displays the previous page of expense report approval requests.
Next	Displays the next page of expense report approval requests.
Last	Displays the last page of expense report approval requests.
Approve	Approves the timecards for the selected expense report approval requests.
Reject	Rejects the timecards for the selected expense report approval requests.