PSA Utilization Dashboard

The PSA Utilization dashboard enables you to:

  • View the Total Utilization percentage KPI.
  • View the PSA scheduled hours.
  • Compare the scheduled hours with the actual hours logged.
  • See which resource has been over or under allocated and the utilization rate for the resource.

This dashboard is created as part of the PS Cloud Advanced Analytics app and displays data from the Utilization dataset. For more details of the fields used by the PSA Utilization dashboard, see Utilization Dataset PS Cloud Analytics Output Fields.

PSA Utilization Dashboard Guide

The PSA Utilization dashboard displays:

  • Data for the current fiscal quarter by default
  • Only current region, practice and group values for resources

PSA Utilization dashboard schematic highlighting the key elements of the dashboard.

PSA Utilization Dashboard Elements

Element Number

Name

Description

Calculation

Referenced Calculation

Source Dataset
1. View By Picker for Utilization By RPG Bar Chart

Defines the data displayed in the Utilization By RPG bar chart.

Note: You can only select the region, practice, or group that the calculation is run by. For example, if the calculation is run by region, you cannot select practice or group.

 Utilization grouped by resource region and selected level. None Utilization Dataset PS Cloud Analytics Output Fields
Utilization grouped by resource practice and selected level. None
Utilization grouped by resource group and selected level. None
2. Utilization By RPG Bar Chart Displays the total scheduled and actual hours for the value selected in the view by picker (1). Region = Scheduled Hours + Actual Hours grouped by Region Level 00 and Region Level 01, filtered by Time Period Type = Week, Month, or Quarter and Has Resource = No, where RHierarchyDepth = 01, Region Level 00 ≠ N/A, and Utilization End Date = This fiscal quarter. Data displayed responds to selections. None
Practice = Scheduled Hours + Actual Hours grouped by Practice Level 00 and Practice Level 01, filtered by Time Period Type = Week, Month, or Quarter and Has Resource = No, where RHierarchyDepth = 01, Region Level 00 ≠ N/A, and Utilization End Date = This fiscal quarter. Data displayed responds to selections. None
Group = Scheduled Hours + Actual Hours grouped by Group Level 00 and Group Level 01, filtered by Time Period Type = Week, Month, or Quarter and Has Resource = No, where RHierarchyDepth = 01, Region Level 00 ≠ N/A, and Utilization End Date = This fiscal quarter. Data displayed responds to selections. None
3. Utilization KPI Total utilization as a percentage. Total Utilization = (sum of Billable Hours + sum of Credited Hours) / (sum of Calendar Hours - sum of Excluded Hours)

None
4. Utilization Time Period Stacked Chart Displays total scheduled hours and total actual hours by month. Scheduled Hours and Actual Hours grouped by Utilization End Date = Year-Month, filtered by Time Period Type = Week, Month, or Quarter, Has Resource = Yes, and Utilization End Date = This fiscal quarter. Data displayed responds to selections. None
5. View By Picker for Utilization By Resource or Role Bar Chart Defines the data displayed in the Utilization By resource or role bar chart. Resource Displays data by resource.
Role Displays data by role.
6. Utilization By Resource or Role Bar Chart Displays the total scheduled and actual hours for the value selected in the view by picker (5). Scheduled Hours and Actual Hours grouped by Resource Name or Role Name, filtered by Time Period Type = Week, Month, or Quarter, Has Resource = Yes, and Utilization End Date = This fiscal quarter. Data displayed responds to selections. None
7. Utilization Rate Time Period Line Chart Displays utilization target rate and target attainment rate by month. Target Rate = Target Hours / (Calendar Hours - Excluded Hours) grouped by Utilization End Date = Year-Month, filtered by Has Resource = True. None
Target Attainment Rate = Target Rate / (Billable Hours + Credited Hours) / (Calendar Hours - Excluded Hours), grouped by Utilization End Date = Year-Month, filtered by Has Resource = True. None

Your filter selections determine the data displayed on the dashboard. To set or change your filters, use the following drop-down options:

  •  Utilization Calculation: select the utilization calculation you want to view data for. You can select multiple utilization calculations to visualize in the dashboard charts. By default, only utilization calculations with the field Is Report Master selected are available for selection. If you want to display utilization calculations that doesn't have the field Is Report Master selected, you need to manually edit the step for this filter in Analytics Studio.
    • Time Period Type: select the time period type you want to group the data by. Only the time period types available for the selected utilization calculation are displayed. For example, if you create and select a calculation that uses both weekly and monthly time period types, you can only select between those two time period types for this filter.
  • Date: select the time period you want to view data for. You can select between fiscal year, fiscal quarter, calendar year, calendar quarter, calendar month, and day. You can also select all time or custom to input the time period of your choosing.
  • Region: select the region, according to your PSA region associated with the resource, practice, and group settings, you want to view data for.
  • Practice: select the practice, according to your PSA region associated with the resource, practice, and group settings, you want to view data for.
  • Group: select the group, according to your PSA region associated with the resource, practice, and group settings, you want to view data for.
  • Resource: select the resource by name whose related scheduled utilization you want to view the data for. You can also select All to view data from all scheduled utilization.
  • Role: view your scheduled utilization data by grouping it according to the roles the assigned resources have. You can also select All to view data from all scheduled utilization.

For more information about dashboard functionality, see Using the Dashboards Charts.