Budget Fields

Here is a description of the fields that make up a budget record. Some of these fields may not be visible or editable at all times, or in all package combinations.

Key: * – Mandatory field.

Field   Description
Account   Lookup to the related account.
Admin Global Edit   Select to make the changes global. This includes changes to the budget's projectA collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets., resourceA contact that works on a project., currency, and date regardless of whether Include in Financials is selected. To use this option, set Actuals Calculation Mode to Scheduled.
Amount * Amount of budgetAn amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..
Approved   Indicates this budget is approved.
Approved for Billing   Indicates whether the budget is approved for billing. This field must be checked prior to Billing Generation. Your administrator can set up an approval process, field update, or trigger to automatically manage this field setting based on defined criteria.
Approver   The current approver of the timecardA mechanism for logging time against a project or an assignment..
Audit Notes   Audit notes for the business transaction.
Note: Note
We recommend that you include audit notes for every business transaction.
Bill Date   Bill date for the budget.
Billable   Indicates whether the budget is billable.
Billed   Indicates whether the budget has been included in a billing eventA means of generating billing information that can be fed into a financial system.
Billing Event Invoiced   Indicates whether the customer has been invoiced for the amount on the timecardA mechanism for logging time against a project or an assignment. budgetAn amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..
Billing Event Item   Lookup to the related billing event.
Billing Event Released   Indicates whether the billing event associated with the budget has been released.
Billing Event Status   Status of the billing event associated with the budget.
Billing Hold   Indicates whether billing for the budget is on hold. When selected, the budget cannot be billed and is not included when generating billing events.
Budget Header   Lookup to the parent budget header to which the budget relates.
Budget Name * Name of the budget. Make it identifiable to the project and its budget type.
Description   Description of this budget.
Effective Date * Date this budget becomes effective.
Eligible for Billing   Indicates whether the budget is in a state that is eligible for billing event generation. In addition to this, Approved for Billing may need to be selected depending on the global configuration that your administrator has set.
Exclude from Billing   Indicates whether the business recordTimecard Split, Expense, Milestone, Miscellaneous Adjustment or Budget is to be excluded from billing. You can override this setting on child objects such as a timecard splitA whole timecard or part of a timecard. and an expenseA record of expenses incurred by resources assigned to a project or opportunity..
Expense Amount   Amount of additional expense.
Expense Transaction   Transaction ID for the cost associated with the budget.
Include In Financials   Indicates this budget's numbers should be included in financial roll-ups to projects and RPGs.
Invoice Date   Invoice date for the budgetAn amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..
Invoice Number   Number of the related invoice.
Invoiced   Indicates the budget has been invoiced.
Opportunity   Lookup to the related opportunity.
Override Project Region/Practice/Group   Overrides the Project/Region/Practice/Group to which the transactions on a miscellaneous adjustment roll up to for Project/Region/Practice/Group actuals.
Override Project Region/Practice/Group Currency Code   Currency code of the currency selected on the Override Project Region/Practice/Group.
Pre-Billed Amount   Amount billed and received earlier.
Note: Note
There are two versions of this field. Use the field with a length of 16,2. Remove the other version of this field from your page layout.
Pre-Billed Transaction   Transaction ID for the billed and received earlier.
Project * Lookup to the related projectA collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets..
Status * Draft, Open, Approved or Rejected.
Total Amount   Budget amount plus the Expense Amount.
Transaction   Transaction ID for the budget.
Type * You can choose one of the following budget types:
  • Customer Purchase Order Change Request
  • Internal Budget Change Request
  • Internal Budget
  • Vendor Purchase Order
  • Vendor Purchase Order Change Request
  • Work Order
  • Work Order Change Request.

Related Concepts

Budgets

Related Tasks

Approving a Budget

Creating a Budget

Creating a Budget From a Product Line Item

Estimates Versus Actuals

Reference

Budget Header Fields

Estimates Versus Actuals Fields

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