You can integrate FinancialForce Fixed Asset Management with FinancialForce Accounting so that financial journals are created automatically in the accounting system upon asset approval (acquisition), depreciation, and disposal.
To set up the integration between Fixed Asset Management and Accounting:
- Ensure that users who need to use the integration between Fixed Asset Management and Accounting have been assigned appropriate permissions in your Salesforce org. This includes having:
- Licenses to use both Fixed Asset Management and Accounting
- A user profile that gives access to the Fixed Asset Management application
- User company records for any Accounting companies that assets are assigned to
- The following permission sets assigned to them:
- Accounting and Billing - User Companies
- Accounting and Billing - Journal
- Fixed Asset Management - Journal
- Fixed Asset Management - Accounting Fields
- On the Feature Console tab, enable these features:
- Foundations Publications and Subscriptions
- FAM Publications and Subscriptions
- FinancialForce Accounting Publications and Subscriptions
For more information, see Enabling and Disabling Features.
- On the Foundations Setup tab, click the Publications & Subscriptions tab then enable FAM for publications and FFA for subscriptions for each of the following message types:
- FixedAssets.Acquisition
- FixedAssets.DepreciationSchedules
- FixedAssets.Disposal
Click Save before you leave the tab.
- [Optional] On the Foundations Setup tab, click the Message Logs tab then choose the logging level for the new message types. Click Save before you leave the tab.
When the integration has been configured successfully, Fixed Asset Management creates a journal in Accounting to record the financial transaction the next time a user approves an asset, exports a depreciation schedule, or disposes of an asset. See Messaging between Fixed Asset Management and Accounting for more information.