Upgrading to Accounting Fall 2021

This section describes changes to make for the following features when upgrading to Fall 2021:

See the Upgrade Steps section under each feature for details of any action required. If you do not want to use or upgrade a feature, you can skip the upgrade steps for that feature. To perform upgrade steps, you must have administrator-level user permissions in your organization.

See the Included in this Feature section under each feature for details of items such as objects, fields, or buttons that have been added in this release.

Note:

Where new objects, fields, or buttons have been added for a feature, we recommend that you add them to any relevant page layouts, profiles, and permission sets. For information on how to do this, see the Salesforce Help.

For information on new features and changes to existing features in Fall 2021, see New Features and Enhancements in Accounting Fall 2021 in the Accounting Help or "What’s New in Accounting Fall 2021" available from the FinancialForce Community.

FinancialForce In-App Guidance

No upgrade steps are required to upgrade this feature to Fall 2021.

To find out more about the FinancialForce In-App Guidance, see the FinancialForce In-App Guidance Quick Start Guide - Fall 2021.

Functional Permissions

Upgrade Steps

No upgrade steps are required to upgrade Functional Permissions to Fall 2021.

We have redesigned Accounting permissions and the FinancialForce security model. This provides a robust and focused approach to manage user security. From Fall 2021, we have started to introduce a series of functional permissions. As this functionality is being delivered over successive releases and is not yet complete, we recommend that you do not implement the functional permissions contained in this release.

For more information on the permissions included in Fall 2021, see the Accounting Technical Documentation Pack or AccountingFall 2021 Permissions, available from the FinancialForce Community.

Included in this Feature

This section details the items that have been added and updated in this release for this feature.

Permission Set Groups

Permission set groups added in Fall 2021

Permission Set Group Name

 Further Information
FF Group - Accounting - Accounts Payable Permission Sets and Other Technical Documentation
FF Group - Accounting - Accounts Receivable
FF Group - Accounting - Cash Management
FF Group - Accounting - Procurement Clerk
FF Group - Accounting - Procurement Manager
FF Group - Accounting - Sales Rep

Permission Sets

Permission sets renamed in Fall 2021

Previous Label for Permission Set

New Label for Permission Set

Further Information
Accounting - Background Matching Accounting - Background Matching and Write-Off Permission Sets and Other Technical Documentation
Accounting - Bank Reconciliation - Save Header Accounting - Bank Reconciliation - Save
Accounting - Bank Reconciliation - Save Lines Accounting - Bank Reconciliation - Save Bank Reconciliation Line Items
Accounting - Payable Invoice - Credit Note Accounting - Payable Invoice - Convert to Payable Credit Note
Accounting - Payable Invoice - HoldRelease Payment Accounting - Payable Invoice - Hold or Release Payment
Accounting - Payment - Clear History Accounting - Payment - Clear Payment History
Accounting - Payment - Retrieve & Save Accounting - Payment - Retrieve and Save
Accounting and Billing - Accounting Currencies - Exchange Rate Accounting and Billing - Accounting Currencies - Manage Exchange Rate
Accounting and Billing - Collections - Send Reminders Accounting and Billing - Collections - Send Email Reminders
Accounting and Billing - Collections - Send Statements Accounting and Billing - Collections - Send Customer Statements
Accounting and Billing - Company - Activate Accounting and Billing - Company - Activate Company
Accounting and Billing - Company - ChangeExchangeRateMode Accounting and Billing - Company - Change Exchange Rate Mode
Accounting and Billing - Company - Save Accounting and Billing - Company - Manage
Accounting and Billing - Company Ownership - Save Accounting and Billing - Company Ownership - Manage
Accounting and Billing - Dimension1 - Save and Edit Accounting and Billing - Dimension1 - Manage
Accounting and Billing - Dimension2 - Save and Edit Accounting and Billing - Dimension2 - Manage
Accounting and Billing - Dimension3 - Save and Edit Accounting and Billing - Dimension3 - Manage
Accounting and Billing - Dimension4 - Save and Edit Accounting and Billing - Dimension4 - Manage
Accounting and Billing - Help Accounting and Billing - View Accounting Online Help
Accounting and Billing - Integration Rule - Save Accounting and Billing - Integration Rule - Create
Accounting and Billing - Sales Invoice - Credit Note Accounting and Billing - Sales Invoice - Convert to Credit Note
Accounting and Billing - Sales Invoice - HoldRelease Collection Accounting and Billing - Sales Invoice - Hold or Release Collection
Accounting and Billing - Sales Invoice - Read Access Accounting and Billing - Sales Invoice - Read Access
Accounting and Billing - Sales Invoice - Recurring Invoice Save Accounting and Billing - Sales Invoice - Save Recurring Invoices
Accounting and Billing - Sales Invoice - Recurring Invoice Save and Post Accounting and Billing - Sales Invoice - Manage Recurring Invoices
Accounting and Billing - Tax Code - Avalara Accounting and Billing - Tax Code - Calculate Tax for Accounts Receivable
Accounting and Billing - Tax Code - Avalara Payable Accounting and Billing - Tax Code - Calculate Tax for Accounts Payable
Accounting and Billing - Tax Code - Tax Rate Accounting and Billing - Tax Code - Manage Tax Rate
Accounting and Billing - Year - Calculate Period Accounting and Billing - Year - Create Years and Periods
Accounting and Billing - Year - Create Accounting and Billing - Year - Manage Years
Accounting Lightning App Accounting - View Accounting Lightning Apps
Billing Lightning App Accounting and Billing - View Billing Lightning Apps
Permission Sets deprecated in Fall 2021

Permission Set Label

Permission Merged in Permission Set

 Further Information
Accounting - Bank Connections - Create Logs - Permission Sets and Other Technical Documentation
Accounting - Bank Reconciliation - Delete Lines and Update Header

Accounting - Bank Reconciliation - Delete Lines

Accounting - Bank Reconciliation - Edit
Accounting - Bank Reconciliation - Save Lines and Update Header

Accounting - Bank Reconciliation - Save Lines

Accounting - Bank Reconciliation - Edit
Accounting - Payment - Retrieve & Save Accounting - Payment - Retrieve and Save
Accounting and Billing - Sales Invoice - Income Schedule Discard Accounting and Billing - Sales Invoice - Discard
Accounting and Billing - Sales Invoice - Income Schedule Edit Accounting and Billing - Sales Invoice - Edit
Accounting and Billing - Sales Invoice - Income Schedule Post Accounting and Billing - Sales Invoice - Post
Accounting and Billing - Sales Invoice - Income Schedule Save Accounting and Billing - Sales Invoice - Save
Accounting and Billing - Sales Invoice - Payment Schedule Amend Accounting and Billing - Sales Invoice - Amend
Accounting and Billing - Sales Invoice - Payment Schedule Discard Accounting and Billing - Sales Invoice - Discard
Accounting and Billing - Sales Invoice - Payment Schedule Edit Accounting and Billing - Sales Invoice - Edit
Accounting and Billing - Sales Invoice - Payment Schedule Post Accounting and Billing - Sales Invoice - Post
Accounting and Billing - Sales Invoice - Payment Schedule Print Accounting and Billing - Sales Invoice - Print
Accounting and Billing - Sales Invoice - Payment Schedule Save Accounting and Billing - Sales Invoice - Save
Accounting - Payment - Confirm And Pay Accounting - Payment - Pay
FFA Integrations - FDN Billing Document - Post FFA Integrations - FDN Billing Document - Retry Post

Custom Permission

Custom Permission added in Fall 2021

Custom Permission Label

 Further Information
Activate Companies Permission Sets and Other Technical Documentation
Cancel Payments
Clear Payment History
Discard Payments
Import Bank Statements
Manage Payments
Post and Match Payments
Post Foundations Billing Documents
Process As of Aging
Process Intercompany Transfers
Reconcile Bank Transactions
Send Mass Email
Custom Permission renamed in Fall 2021

Previous Label for Custom Permission

New Label for Custom Permission

Further Information
Accounting Currencies - Exchange Rate Manage Accounting Exchange Rates Permission Sets and Other Technical Documentation
Balance Update - RunMergedAccount Run Balance Update for Merged Accounts
Cash Entry - Amend Amend Cash Entries
Cash Entry - Cancel Cash Entry Cancel Cash Entries
Cash Entry - Discard Discard Cash Entries
Cash Entry - Edit Edit Cash Entries
Cash Entry - Match Process Cash Matching
Cash Entry - Post Post Cash Entries
Cash Entry - Save Save Cash Entries
Cash Matching - Undo Undo Cash Matching
Collections Send Reminders Send Email Reminders
Collections Send Statements Send Customer Statements
Generate Prepaid Expenses Journal Generate Prepaid Expenses Journals
Integration Rules - Edit Edit Integration Rules
Journal - Amend Amend Journals
Journal - Cancel Journal Cancel Journals
Journal - Discard Discard Journals
Journal - Edit Edit Journals
Journal - Post Post Journals
Journal - Reverse Reverse Journals
Journal - Save Save Journals
Opportunity - Create Invoice Create Sales Invoices from Opportunity
Payable Credit Note - Amend Amend Payable Credit Notes
Payable Credit Note - Discard Discard Payable Credit Notes
Payable Credit Note - Edit Edit Payable Credit Notes
Payable Credit Note - Match Match Payable Credit Notes
Payable Credit Note - Post Post Payable Credit Notes
Payable Credit Note - Save Save Payable Credit Notes
Payable Invoice - Amend Amend Payable Invoices
Payable Invoice - Discard Discard Payable Invoices
Payable Invoice - Edit Edit Payable Invoices
Payable Invoice - Place On Hold Or Release Hold or Release Payable Invoice Payments
Payable Invoice - Post Post Payable Invoices
Payable Invoice - Save Save Payable Invoices
Payment - Remittances Send Vendor Remittances
Payment Template - Delete Delete Payment Templates
Payment Template - Edit Edit Payment Templates
Payment Template - Save And New Create Payment Templates
Sales Credit Note - Amend Amend Sales Credit Notes
Sales Credit Note - Discard Discard Sales Credit Notes
Sales Credit Note - Edit Edit Sales Credit Notes
Sales Credit Note - Email PDF Send Sales Credit Notes by Email
Sales Credit Note - Match Match Sales Credit Notes
Sales Credit Note - Post Post Sales Credit Notes
Sales Credit Note - Preview Preview Sales Credit Notes
Sales Credit Note - Print Print Sales Credit Notes
Sales Credit Note - Print PDF Print Sales Credit Notes as PDF
Sales Credit Note - Save Save Sales Credit Notes
Sales Credit Note - View PDF View Sales Credit Notes as PDF
Sales Invoice - Amend Amend Sales Invoices
Sales Invoice - Discard Discard Sales Invoices
Sales Invoice - Edit Edit Sales Invoices
Sales Invoice - Email PDF Send Sales Invoices by Email
Sales Invoice - Place On Hold Or Release Hold or Release Sales Invoice Collection
Sales Invoice - Post Post Sales Invoices
Sales Invoice - Print Print Sales Invoices
Sales Invoice - Print PDF Print Sales Invoices as PDF
Sales Invoice - Save Save Sales Invoices
Selection Definiton - Edit Edit Selection Definitions
Task Launcher - Create Years and Periods Create Years and Periods from Task Launcher
Tax Code - Calculate Tax Calculate Tax
Year End - Run Year End Run Year End  
Custom Permission deprecated in Fall 2021

Custom Permission Label

Permission Merged in Custom Permission

 Further Information
Journal - Recurring Save Journals Permission Sets and Other Technical Documentation
Payable Invoice - Convert to Credit Note Save Payable Credit Notes
Sales Credit Note - Save And New Save Sales Credit Notes

Electronic Invoicing

Upgrade Steps

To start using this feature in Fall 2021, take the following action.

Upgrade steps for Fall 2021

Action

Further Information
Perform all the setup required for the Foundations feature, Electronic Invoicing with Storecove, in Feature Console. Setting Up Electronic Invoicing with Storecove in the Foundations Help.

Included in this Feature

This section details the items that have been added in this release to support this functionality. These items are added in Accounting when you enable the Foundations feature, Electronic Invoicing with Storecove, in Feature Console.

Fields

Fields added in Fall 2021

Field

Object

Further Information
E-Invoicing Legal Entity Identifier Company Company Fields
E-Invoicing Tax Category Company Company Fields
E-Invoice Delivery Status Sales Invoice Sales Invoice Fields
E-Invoice Delivery Error Sales Invoice Sales Invoice Fields
E-Invoice External Unique Identifier Sales Invoice Sales Invoice Fields
E-Invoice Unique Identifier Sales Invoice Sales Invoice Fields

Lightning Actions

Lightning actions added in Fall 2021

Action

Page Layout

Further Information
Send E-Invoice Sales Invoice  Setting Up Electronic Invoicing with Storecove in the Foundations Help.

Security Checks

Upgrade Steps

To upgrade Security Checks to Fall 2021 for your users, take the following action.

Upgrade steps for Fall 2021

Action

Further Information

Provide Read access for your users on the Salesforce standard objects and fields.

Warning: Permission checks are always enforced on Salesforce standard objects, regardless of the Disable Permission Checks setting.

 
Custom Setting updated in Fall 2021

Custom Setting Field

Custom Setting

 Further Information
Disable Permission Checks FFA Permission Settings FFA Permission Settings

Localization

Upgrade Steps

If in Spring 2020, Fall 2020, or Spring 2021 you enabled the Localization feature, and you want to use the new SAF-T localization for Norway in this Fall 2021 release, you must manually add the following fields:

Object Fields
Accounting Tax Code Standard Code ID
Dimension 1 Type
Type Description
Dimension 2 Type
Type Description
Dimension 3 Type
Type Description
Dimension 4 Type
Type Description
General Ledger Account Standard Account ID
Note: If you have not yet enabled Localization or if you do not want to use the SAF-T localization for Norway, you do not need to do anything. If you enable Localization from Fall 2021 onwards, these fields are automatically added when using Feature Console.

Audit File - France

When generating an audit file for France, the following field mapping has changed:

Field Previously Mapped To

Now Mapped To
CompAuxNum Account Number Account ID
EcritureNum Transaction Number Sequential Transaction Number
ValidDate Due Date Transaction Created Date

Various changes have been made to ensure that the audit file for France is FEC compliant.

In order to meet FEC compliance, an important part of this is to run or schedule the Generate Sequences Job. For more information, see Run or Schedule Generate Sequences Job.

Included in this Feature

This section details the items that have been added in this release.

Fields

Fields added in Fall 2021
Field

Object

 Further Information
Sequential Transaction Number Transaction

Transaction Fields

Note: To use this field, you must manually add it to the Transaction layout.

Deprecated Custom Settings

Custom Settings deprecated in Fall 2021

Custom Setting

 Description
XML Settings Contains settings that control the behavior of XML creation in FinancialForce Accounting.

Lightning Experience

This implementation adds the following component types to Accounting record pages and object page layouts.

Type

 Description Visualforce Buttons or Actions
Lightning record pages Direct replacements for existing pages or parts of pages. The equivalent existing Visualforce buttons or actions that the Accounting Lightning component types replaced in this release have been removed from the object page layouts. If you are upgrading to the Lightning component types in this Accounting release, you might need to manually remove any Visualforce buttons or actions from any page layouts that have not been removed.
Accounting Action components Components that contain multiple AccountingLightning actions to open new Lightning windows or existing Visualforce pages. The components are included in the relevant default record pages.

Upgrade Steps

To upgrade Lightning components to Fall 2021 for your users, take the following action.

Upgrade steps for Fall 2021

Action

Further Information

If you want to use the FinancialForce record pages instead of your own, activate the Lightning Page and In-App Assignment in Feature Console. You have the following options:

  • Make the page the org default for the object.
  • Make the page the default object record page for specific Lightning apps.
  • Assign the page to a combination of Lightning apps, record types, and profiles.
  • Assign the page to a form factor, such as a desktop or phone.
 Assigning Lightning Record Pages and In-App Guidance

If you want to continue to use your own record pages, you can add the Accounting Actions components.

 Accounting Lightning Components Overview

Included in this Feature

This section details the items that have been added or updated in this release for Lightning Experience.

Lightning Record Page

Lightning record pages added for Fall 2021
Page Description Further Information
Transaction Reconciliation Record Page Reconciling Transactions

Accounting Lightning Components

Lightning Components added in Fall 2021
Name

Record Page

 Description Further Information
Bank Reconciliation Action Panel Bank Reconciliation To perform bank reconciliation

Managing Bank Reconciliation Details

Bank Statement Action Panel Bank Statement To perform automatic reconciliation through bank statement  
Transaction Reconciliation Actions Transaction Reconciliation To perform transaction reconciliation Reconciling Transactions

Updated Permission Sets

Updated permission sets in Fall 2021
Name

Update Description

 Further Information
Accounting - Bank Statement - Import These permission sets are updated to provide an improved lightning experience to the user Accounting Permission Settings.
Accounting - Bank Reconciliation - Commit
Accounting - Bank Reconciliation - Save Lines
Accounting - Bank Reconciliation - Save Lines and Update Headers
Accounting - Bank Reconciliation - Read Access
Accounting-Transaction Reconciliation -

Field Sets

New Field set added in Fall 2021

Description

Description

Default Fields

Object
Transaction Reconciliation Columns The columns in the Transaction Reconciliation pane.

Account

Document Value

Document Currency Transaction Date

Line Description

Document Number

GLA

Intercompany Transfer

Transaction Reconciliation Line Item

Deprecated Feature Console

Feature Console deprecated in Fall 2021

Feature Console Name

 Description
Lightning Page Assignments Contains settings that control the behavior of Lightning Record Pages in FinancialForce Accounting

Record page Layout Update

The following object page layout has been updated. To see the missing related list either enable the Lightning record page feature or manually update the page layout.

Missing Related List in Fall 2021

Record Page

 Missing Related List
Bank Account Bank Statement and Files
Currency Revaluation Files
General Ledger Account Transaction Line Items
Matching Reference Files
Opportunity Files
Transaction Files
Contact Files

Journals

Upgrade Steps

To upgrade this feature to Fall 2021, take the following action.

Upgrade steps for Fall 2021

Action

Further Information
To add the new Revenue Recognition journal types to Accounting, enable the Journal Integration with Link Control feature in the Feature Console. Enabling the Journal Integration with Link Control
To add the new Fixed Assets journal types to Accounting, enable the Fixed Assets Management to Accounting Journals feature in the Feature Console.  Setting up Fixed Asset Management to Accounting Journals in the Integrations Help.
To add the new SCM journal types to Accounting, enable the SCM to FFA Integration feature in the Feature Console. Enabling the SCM to FFA Integration.
To add the new PSA journal type to Accounting, enable the PSA to FFA Integration feature in the Feature Console. Enabling the PSA to FFA Integration

Journal Loader Enhancements

Upgrade Steps

No upgrade steps are required to upgrade this feature to Fall 2021..

Reporting Period

Upgrade Steps

To upgrade this feature to Fall 2021, take the following action.

Upgrade steps for Fall 2021

Action

Further Information
Enable the Reporting Period feature in theFeature Console. Enabling the Reporting Period Feature

Included in this Feature

This section details the items that have been added in this release.

Fields

Fields added in Fall 2021
Field

Object

 Further Information
Reporting Company Company Company Fields
Reporting Period Transactions Transaction Fields

Custom Settings

Custom settings added in Fall 2021
Custom Setting Custom Setting Field Further Information
Reporting Period Update Settings Scope Size for Reporting Company Reporting Period Update Settings
Scope Size for Transactions

Accounts Receivable Write-Off

Upgrade Steps

No upgrade steps are required to upgrade this feature to Fall 2021.

Fields

Fields added in Fall 2021
Field

Object

 Further Information
Account Name Write-Off Filtering Criteria Accounts Receivable Write-Off Fields
Currency Mode
Currency
Days Overdue
Payment Status
Write-Off Limit
Write-Off Up To
Posting Date Journal Details
Write-Off Comments
Write-Off Date
Write-Off Reason Code
Write-Off GLA
Write-Off Local GLA
Dimension (1-4)
Currency Write-Off GLA Journal Currency Write-Off Details
Currency Write-Off Local GLA
Dimension (1-4)

Background Matching

Upgrade Steps

Upgrade steps for Fall 2021

Action

Further Information
Change the picklist value from Invoice Number to Document Number on the First Match By field on the Accounting Company object. About Background Matching
Remove the deprecated Match Lightning action from the Cash Entry page layout. Matching Cash Entries
Add the new Match Lightning action to the Cash Entry page layout. Matching Cash Entries

Fields

Fields added in Fall 2021
Field

Object

 Further Information
Then Match Remaining By Background Matching Background Matching Fields
Document Matching Sequence

Cash Entry Line Items

Upgrade Steps

No upgrade steps are required to upgrade this feature to Fall 2021.

Automated Eliminations

Upgrade Steps

No upgrade steps are required to upgrade this feature to Fall 2021.

Included in this Feature

This section details the items that have been added in this release.

Fields

Fields added in Fall 2021
Field

Object

 Further Information
Include Blank Dimensions 1 Filter Automated Eliminations Automated Eliminations Fields
Include Blank Dimensions 2 Filter
Include Blank Dimensions 3 Filter
Include Blank Dimensions 4 Filter

Is Dimensions 1 Filter
Is Dimensions 2 Filter
Is Dimensions 3 Filter
Is Dimensions 4 Filter
Is GLA Filter

Collections Plus

Upgrade Steps

No upgrade steps are required to upgrade the Sending Reminders to Additional Email Addresses and Customer Statements features to Fall 2021.

To upgrade the Billing Documents On Hold feature, take the following action.

Upgrade steps for Fall 2021

Action

Further Information
Add the Place On Hold and Release for Collection buttons to your Billing Document page layout in Accounting. Setting up Collections Plus
Add the Place On Hold and Release for Collection buttons to your billing document list views in Accounting.

Included in this Feature

This section details the items that have been added in this release.

Fields

Fields added in Fall 2021
Field

Object

 Further Information
On Hold Billing Document Billing Document Fields

Buttons

Buttons added in Fall 2021
Button

Page Layout

 Further Information
Place On Hold

Billing document record page.

Billing Document search layout.

 Setting up Collections Plus
Release For Collection

Billing Document record page.

Billing Document search layout.

 Setting up Collections Plus

Custom Settings

Custom settings added in Fall 2021
Custom Setting Custom Setting Field Further Information
Collections Plus Settings Additional Contacts Field Name For SIN Collections Plus Settings

Reporting Currency

Upgrade Steps

To start using this feature in Fall 2021, take the following action.

Upgrade steps for Fall 2021

Action

Further Information
Enable the Reporting Currency Feature in the Feature Console.

Enabling the Reporting Currency Feature

Included in this Feature

This section details the items that have been added in this release to support this functionality. These items are added in Accounting when you enable the Reporting Currency feature in the Feature Console.

Fields

Fields added in Fall 2021

Field

Object

Further Information
Reporting Currency Transaction Line Item

Transaction Fields

Reporting Outstanding Value
Reporting Rate
Reporting Value
Reporting Value Currency Revaluation

Currency Revaluation Fields

Reporting Exchange Rate
Use Reporting Currency Automated Elimination

Automated Eliminations Fields

Reporting Translation Exchange Rate Type Currency Revaluation Template

Currency Revaluation Template Fields

Reporting Currency Translation Adj GLA
Reporting Accounting Currency

Accounting Currency Fields