Enabling the Multi-Book Accounting Feature

This Feature Console feature provides an automated way to set up Multi-Book Accounting. This feature enables companies that trade in different countries or economic areas to produce the different sets of financial reports that are necessary to comply with different Accounting Standards, without having to make external adjustments.

Work through the steps in the order shown.

  • For each manual step, follow the instructions on screen then click Mark As Done when the step is complete. More information about performing the manual steps is provided below.
  • For each automatic step, click Perform. When the step has completed, the Status changes from "Not Done" to "Done".
Note: All validations are temporarily turned off while the automatic steps are being performed. Before attempting to run these steps, you must ensure that no transactions are being posted, or any other jobs that create transactions are running.

When you have completed all the relevant steps, use the Status slider in the Feature section to enable the feature.

Note: You cannot run this feature more than once, and once it has been enabled you cannot revert it.

Budgets and Balances are not supported by Multi-Book Accounting. To enable the Multi-Book Accounting feature, you must ensure your reporting balances are configured to be updated when creating transactions, instead of the budgets and balances. Manually go to the Balance Configuration tab and select Update Reporting Balances when creating Transactions.

Note: Once Multi-Book Accounting is enabled you cannot change the Balance Configuration to update budgets and balances when creating transactions.
Warning: if there are existing reporting balances in your org, you must perform step 5. This step automatically updates existing reporting balances to assign them to the primary book. All validations are suspended while this step is being performed. You must ensure that no batch processes that create transactions or reporting balances are running while performing this step.

Any users who post documents to FinancialForce Accounting need to have at least "View" access to the Multi-Book Accounting feature. Manually go to Permission Sets and assign the Accounting - Multi-Book permission set to all relevant users.

You must manually create your accounting books. An org must have one primary and one or more adjustment books. See Creating Accounting Books for more information about how to create your accounting books.

You must manually add the Accounting Book field to the page layouts for the Transaction and Journal objects.

Note: This field is added automatically to the following objects and fields after Multi-Book Accounting is enabled using Feature Console.

To update the page layouts in Classic view:

  1. From Setup click Object Manager | <object> | Page Layouts or Search Layouts.
  2. Click the layout that you want to update.
  3. Drag the Accounting Book field from the palette to an appropriate location on the layout.
  4. Click Save.
  1. From Setup click Input Form Manager.
  2. Add the Accounting Book field to the relevant Input and View forms.

Multi-Book Accounting is only supported by the latest version of Currency Revaluation. If you want to use both the Multi-Book Accounting and Currency Revaluation features, you must ensure you enable the "FFA Currency Translation" feature in your Feature Console.

Note: If you don’t update to the latest version of Currency Revaluation your CRV documents will be incorrect.

If you have Einstein Analytics Datasets, Einstein Reports and Dashboards, Salesforce Reports or Reporting Definitions that use FinancialForce data, you must manually update them so that:

  • They take into account the new Accounting Book field
  • Relevant filters can be added to report on the correct combination of Accounting Books
Note:
If you have updated Business Analytics to Fall 2020 or later, the relevant fields and filters are already available in the Einstein Analytics Datasets and Reports and Dashboards, and do not need to be manually added.

Ensure that you:

  1. Manually update the relevant Einstein Analytics Datasets by adding the Accounting Book field. Then update your Einstein Analytics Reports and Dashboards by adding the Accounting Book filters. For more information on how to update your Reports and Dashboards, see About Business Analytics.
  2. Manually update the relevant Salesforce Reports by adding new Accounting Book filters. For more information on how to update your Salesforce Reports, see the Salesforce Help.
  3. Manually update the relevant Reporting Definitions in FinancialForce Reporting by adding new Accounting Book filters. For more information on how to update your Reporting Definitions, see Reporting Definitions Home.