Journal Fields

Here is a description of the fields that make up a journal.

Some of these fields might not be visible or editable at all times, or in all package combinations.

Field	Description
Journal Number	Unique Auto Number in the format JNL{autonumber} and primary key. This object can have at least 9 billion records. The actual maximum depends on your starting number. The maximum length of an Auto Number field is 30 characters, 10 of which can be the number and 20 of which can be the prefix. See the Salesforce Help for more details.

Journal Details

Key: R – Read-only; * – Mandatory field; S – Sales and Use Tax only;

V – Value Added Tax/Goods and Services Tax modes only; C - Combined Tax mode only E – Editable after posting (subject to some restrictions); Cl – Classic Edition Closed The view of the application that you see when you first install the base managed package.; L – Lightning Experience

Company Details

Field			Description
Owner		L	Company that owns this record.

Field			Description
Accounting Book		Cl, L	Lookup to the accounting book associated with the journal. This field is only available if you have enabled the Multi-Book Accounting feature using Feature Console.
Allocation		Cl, L	Lookup to the allocation process that created this journal (if appropriate).
Archive Set			A lookup to the archive set that the journal has been included in by the archiving process. This field applies to manual, canceling, reversing and allocation journals and is only displayed if you have Archiving enabled on your org.
Canceled	R		Indicates that the journal has been canceled by the creation of a canceling journal.
Company	R	Cl, L	Company that owns this record. This field is also available on the Lightning Journal Header.
Currency	R	L	This field is also available on the Lightning Journal Header.
DEPRECATED: Large Journal			This field is obsolete and will be removed in a future release. You can now process large journals without selecting this option.
Discard Reason		Cl, L	Reason this document was discarded.
External Counterparty		Cl, L	This field is populated automatically if the journal was generated from an intercompany line (for intercompany accounts receivable or accounts payable). It identifies the customer or vendor from the original transaction in the source company. For more information, see Using Intercompany Accounts Payable and Using Intercompany Accounts Receivable.
Group	R	Cl, L	System-generated grouping reference An auto-numbering object for internal use only. You cannot edit, clone, or delete a grouping reference or its constituent invoices or journals. used to group income schedule journals generated by posting a sales invoice with an income schedule.
Intercompany Transfer			Lookup to the related intercompany transfer record, if applicable.
Journal Currency	*	Cl, L	Currency of this document. The default is home currency, but you can change this to another currency at any time before posting. Must be an accounting currency The currency in which your company does business. A company can have more than one accounting currency. owned by the current company The company in which you are working. This is represented by the company queue to which you, and new instances of objects you create, are assigned.. In the case of a cash matching journal, this is the matching currency.
Journal Date	*	C, L	The default is today's date, but you can change this to any other significant date. For journals, there is a custom setting that controls which date is inherited during intercompany transactions. See Intercompany Settings for more information. This field is also available on the Lightning Journal Header.
Journal Description		E, L	Description of this journal. If completed, this becomes the default description on the resulting transaction.
Journal Status	R	Cl, L	Current status of the journal. This field is also available on theLightning Summary Card.
Original Journal Number	R	Cl, L	If this is a canceling journal, displays the number of the original journal that this journal was created from. The Journal Description field also references the original journal in this case.
Period	*	Cl, L	Accounting period in which this document falls. Calculated from the document date, or by default the period that contains the date of input, but you can amend it by selecting a new period. If you enter a document date for a year that does not exist in your organization, then the period is set to blank. You can only save a document or post a transaction to an open period. This field is also available on theLightning Journal Header.
Recurring Journal Source Journal Number	R		If this journal was created using the Recurring Journals process, this displays the number of the source journal.
Reference		E, Cl, L	Any significant reference that might be useful, such as the original invoice or cash entry number. In the case of a cash matching journal, this is the matching reference. In the case of a canceling journal, this is in the format <original journal's reference>_CANCEL. This field is also available on the Lightning Journal Header.
Revenue Recognition Transaction			If this journal was created using the RRT to Journal Integration, the RRT to Journal Integration for Cost, or the Summarized RRT to Journal Integration, this field provides a lookup to the originating revenue recognition transaction.
Revenue Recognition Update Error			Contains any errors that occurred when updating the transaction in the Revenue Recognition Transaction field.
Revenue Recognition Update State			Indicates whether the transaction in the Revenue Recognition Transaction field was updated successfully.
Source Journal Number	R	Cl, L	If this journal forms part of a reversing journal Type of journal that automatically reverses itself in a subsequent period. pair, displays the number of the other journal that was created.
Transaction	R	Cl, L	When the journal has been posted, displays the related transaction number.
Trigger Posting			The method of trigger-posting a document when its header is updated using a trigger. We recommend using the Synchronous method unless you want to post a large document containing many lines, which requires Asynchronous posting. You can specify a trigger-posting method only after you have added lines to your document. Do not populate this field if the document that you want to trigger-post has no lines. You can only use this field if you have enabled the Trigger Posting of Documents feature in the Feature Console.
Trigger Posting Error	R		Contains any errors that occurred while trigger-posting a document. You can use this field only if you have enabled the Trigger Posting of Documents feature in the Feature Console.
Type/Journal Type	R	Cl, L	The type of journal. This custom picklist must remain fixed. Do not add or amend its values. This field is also available on the Lightning Journal Header.

For more information about the possible journal statuses and types, see What is a Journal?.

The following fields relate to the ability to override currency exchange rates or values on the journal header.

Field		Description
Dual Rate	Cl, L	The exchange rate used on this document for home to dual currency. This field is also available on the Details tab of the Journal Lightning page.
Journal Rate	Cl, L	The exchange rate used on this document for journal to home currency. This field is also available on the Details tab of the Journal Lightning page.
Override Currency 1-3	Cl, L	The currencies for which you have specified override debit values. Cannot be document currency The currency in which values are entered on a document.. This field is also available on the Details tab of the Journal Lightning page.
Override Debit Value 1-3	Cl, L	The positive (debit) override values that were entered for the corresponding override currencies. This field is also available on the Details tab of the Journal Lightning page.

This field is displayed for information:

Field		Description
Canceling Journal Number	R	If this journal has been used to create a canceling journal Type of journal used to cancel out the transactions a previous journal posted in error., displays the number of the journal that was created.

The following fields might have been installed as part of the optional FinancialForce Journal Extension package:

Field	Description
Derive Currency	Indicates that you want to set the journal currency to home currency. This field is also available on the Details tab of the Journal Lightning page.
Derive Period	Indicates that you want to derive the period of this journal based on the journal date. This field is populated automatically depending on the journal date. If you edit the journal date, the derive period is not inherited automatically. You must provide a new derive period by manually deleting the previous or existing derive period and then select the Derive Period checkbox. If you fail to update the new derive period, the existing derive period of the last journal is applied. This field is also available on the Details tab of the Journal Lightning page.

Field

Description

Derive Currency

Indicates that you want to set the journal currency to home currency.

This field is also available on the Details tab of the Journal Lightning page.

Derive Period

Indicates that you want to derive the period of this journal based on the journal date. This field is populated automatically depending on the journal date. If you edit the journal date, the derive period is not inherited automatically. You must provide a new derive period by manually deleting the previous or existing derive period and then select the Derive Period checkbox. If you fail to update the new derive period, the existing derive period of the last journal is applied.

This field is also available on the Details tab of the Journal Lightning page.

The following fields will be available if FinancialForceFixed Asset Management is integrated with FinancialForce Accounting:

Field	Description
Depreciation Schedule	Lookup to the depreciation schedule that has been exported from Fixed Asset Management.
Fixed Asset	Lookup to the fixed asset that has been approved (acquired) in Fixed Asset Management.

Journal Totals

Field			Description
Credits	R	Cl, L	Total of credit (–) values in document currency, displayed with a minus sign. This field is automatically updated as you add and validate journal line items. This field is also available on the Lightning Experience Journal Summary Card. This field is also available on the Details tab of the Journal Lightning page.
Credits	R		Total of credit (–) values in document currency, displayed without a minus sign. This field is automatically updated as you add and validate journal line items. You can identify this field by its API name (Credits1__c).
Debits	R	Cl, L	Total of debit (+) values in document currency. This field is automatically updated as you add and validate journal line items. This field is also available on the Lightning Experience Journal Summary Card. This field is also available on the Details tab of the Journal Lightning page.
Tax 1 Total			Roll-up summary of all tax values on the associated journal line items.
Tax 2 Total		S	Roll-up summary of all tax values on the associated journal line items.
Tax 3 Total		S	Roll-up summary of all tax values on the associated journal line items.
Taxable Value Total		V	Roll-up summary of all taxable values on the associated journal line items.
Total/Journal Total	R	Cl, L	The sum of all the line item values. This field is automatically updated as you add and validate journal line items. You can save this journal when this value is not zero, but not post it. This field is also available on the Lightning Experience Journal Summary Card. This field is also available on the Details tab of the Journal Lightning page.

FinancialForceServices Resource Planning (SRP)

If SRP is installed in your org, additional fields are available on the Journal and Journal Line Item objects. For more information, see Journal Fields.

Transactions

Fields in this tab are populated only when the Journal is posted. This tab is only applicable for the Journal Lightning page.

Field	Description
Name	Transaction name.
Transaction Type	Source of transaction, such as "Journal".
Transaction Date	Date copied from the originating document, such as the invoice or cash entry date.
Period	Accounting period of the originating document.
Debits	Total of debit values in home currency.
Home Value Total	The sum of all the Home Values on a transaction. This will balance to zero.
Owner Company	Company that owns this record.

Related Items

These fields are only applicable to the the Related tab on the Journal Lightning page.

Key: R – Read-only; * – Mandatory field; E – Editable after posting (subject to some restrictions); S – Sales and Use Tax only; V – Value Added Tax/Goods and Services Tax modes only; C - Combined Tax mode only; L – Lightning Experience only

Note: This is the standard configuration. The fields displayed in the related tab can be customized by accessing Setup | Object Manager | Journal | Page Layouts. For more information, see Salesforce Help.

Field		Description
Journals (Source Journal Number)	R	If this journal forms part of a reversing journal pair, displays the number of the other journal that was created.
Journals (Original Number)	R	If this is a canceling journal, it displays the number of the original journal that this journal was created from. The Journal Description field also references the original journal in this case.
Journals (Recurring Journal Source Journal Number)	R	If this journal was created using the Recurring Journals process, this displays the number of the source journal.
Journals History		Lists each update to the journal with the Date, User, Original Value, and New Value fields.
Notes		Any note related to the journal can be saved and listed here.
Files		Any file related to the journal can be selected from the local folder or dragged into the files tab area and uploaded. The information listed is the same as in the Files tab.
Transactions		If the journal is posted then the related transactions are listed here. The information listed is the same as in the Lightning Experience Journal Transactions tab.
Notes & Attachments		Lists the notes and attachments that are available for the journal.

Buttons

The following buttons may display. The availability or validity of these buttons varies according to many factors, including org configuration.

Key: Cl – Classic Edition Closed The view of the application that you see when you first install the base managed package. only; Ex – Extended Edition Closed The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured. only; L – Lightning Experience only

Button		Description
Amend Document	Cl	Prepares a limited set of fields for editing on a "Complete" document. In Classic Edition, this button is not available on canceled journals.
Amend	L	Prepares a limited set of fields for editing on a "Complete" document. this button is not available on canceled journals. This button is available only on the Journal Lightning page.
Background Post		Runs the Background Posting Scheduler (BPS) now. Your administrator will have configured the BPS to run at regular intervals but if you do not want to wait for the next scheduled job, click this button to run it straight away. Any journals with the status "Ready to Post", in the companies that you are currently logged into, will be posted in the background. If you are the administrator, any journals with the status "Ready to Post" in all companies will be posted in the background. For more information about the BPS, see About the Background Posting Scheduler.
Cancel		Cancels the current session without saving.
Cancel Journal		Creates a new canceling journal Type of journal used to cancel out the transactions a previous journal posted in error.. This button is also available on the Journal Lightning page.
Classic Edit	Ex	Switches to Classic Edition The view of the application that you see when you first install the base managed package. in Edit mode.
Classic View	Ex	Switches to Classic Edition The view of the application that you see when you first install the base managed package. in View mode.
Clone One	Ex	Takes you to an "In Progress" copy of the selected journal. You can only clone manual journals.
Create Recurring Journals	Cl, L	Opens the Create Recurring Journals page where you can create up to 26 journals based on the current one. The current journal must have been created manually and must have the status "Complete".
Discard		Discards the "In Progress" document. Sets the document's status to "Discarded". This button is also available on the Journal Lightning page.
Edit		Prepares the "In Progress" document for editing. This button is also available on the Journal Lightning page.
Manage Lines	Ex	Displays the Manage Lines grid.
Post	Cl, L	Posts the "In Progress" documents and creates transactions. The resulting documents are "Complete". This button is also available on the Journal Lightning page. For more information, see Posting Journals.
Reverse	Cl, L	Opens the reversing journal page as the first step in creating a reversing journal Type of journal that automatically reverses itself in a subsequent period.. For more information, see Creating a Reversing Journal. This button is also available on the Journal Lightning page.
Save		Saves the record and returns you to the detail page. Sets the record's status to "In Progress".
Save & New		Saves the record and gives you the chance to add another.
Save & Post		Saves the document, posts the "In Progress" document and creates a transaction. Sets the document's status to "Complete". (Available in Classic Edition The view of the application that you see when you first install the base managed package. only.)
Validate		Validates the whole journal. If appropriate, the default general ledger accounts are retrieved, and the summary values on the header are refreshed.

The following buttons might be available in the Journal Line Items section in Classic Edition Closed The view of the application that you see when you first install the base managed package.:

Button	Description
	Validates the current line item. If appropriate, the default general ledger account is retrieved, and the summary values on the header are refreshed.
	Removes the current line.
	Opens the Analysis Details dialog. If the dialog already contains data, it looks like this: . Any custom fields that have been set up for sub-analysis mapping Mapping of custom fields at header and line level for the purpose of profitability reporting. at line level are displayed below the other analysis fields. This icon might also be available next to the Journal Description field for populating any custom fields set up for sub-analysis mapping on the journal header.
	Currency override is currently disabled.
	Currency override is currently active.
	Currency overrides already exist, but the feature is currently disabled.
	Currency overrides already exist, and the feature is currently active.
	Opens the Intercompany Destination Line Details dialog. You can edit these values before posting. If the dialog already contains data, it looks like the second icon.

The following button is available in the New Line section in Classic Edition Closed The view of the application that you see when you first install the base managed package.:

Button	Description
New Line	Adds a new line item. If appropriate, the default general ledger account is retrieved, and the summary values on the header are refreshed. There is a limit of 150 lines on a journal.

The following buttons are available on the Line Items tab of the Journal Lightning page:

Button	Description
Search the List	Enter a few letters or words to search in the grid records.
	Adds a new line item.
	Clones the line.
	Deletes the line.
Save	Saves the lines.
Cancel	When you click Cancel you will be prompted to either continue editing or discard changes. Click Discard to cancel the unsaved changes.

Lightning Actions

You can add the following Lightning actions to the standard Journals object page layouts.

Button	Description
DEPRECATED: Cancel Large Journal	This Lightning action is obsolete and will be removed in a future release. For more information, see Creating a Canceling Journal.
DEPRECATED: Discard Large Journal	This Lightning action is obsolete and will be removed in a future release. For more information, see Discarding Journals
DEPRECATED: Reverse Large Journal	This Lightning action is obsolete and will be removed in a future release. For more information, see Creating a Reversing Journal