Outbound Vendor Payments Account Authorization

You must create and process an authorization for each vendor account that you want to pay using the Asperato payment method in Payments Plus in FinancialForce Accounting. To be able to pay a vendor in multiple currencies, you must create and process an authorization for each of the vendor currencies.

Authorization Creation

You can create authorizations either manually or as a single batch for multiple companies and accounts.

Creating Vendor Authorizations Manually

You can create an authorization and then apply it to an account, or create an authorization directly from an account.

We recommend that you create and edit authorizations from the account page with which they are associated.

You can select multiple authorizations and process them as a single batch in the Authorisations tab.

For more information, see Creating Vendor Authorizations Manually.

Creating Vendor Authorizations for Multiple Companies and Accounts

You can create and validate multiple vendor payment authorizations using the Create Authorizations link in the Asperato Task Launcher. The FinancialForce Asperato Integration then creates multiple authorization records for each:

  • Vendor
  • Company
  • Currency
  • Payment Destination
  • Local Clearing System (if applicable)

If the creation of authorization records is successful, the Asperato Integration automatically submits the new records to Asperato for processing and validation.

For more information, see Creating Vendor Authorizations for Multiple Companies and Accounts.

Note:

To create vendor authorizations, your org must have:

  • At least one accounting company with an accounting currency set up.
  • At least one correctly set up vendor account.

For more information about the mandatory vendor account fields, see Account Details Required for Vendor Authorization.

Domestic Authorizations

If a vendor account has not yet been authorized for a domestic payment destination, the integration creates authorization records for:

  • The selected accounting currency
  • The selected accounting company
  • All local clearing systems

The number of authorization records created for a domestic payment destination depends on the number of local clearing systems available for the selected currency. If a domestic payment destination does not require a local clearing system, the integration creates a domestic authorization record without populating the Local Clearing System field.

International Authorizations

For an international payment destination, the integration creates one authorization record per currency. You cannot automatically create an international authorization record if a manually created domestic authorization record exists for the specific company, currency, and vendor account. In this case, you can manually create an international payment authorization record for the specific company, currency, and vendor account. For more information, see Creating Vendor Authorizations Manually.

Authorization Processing

Once authorized, the status of the authorization is "In Force". You can make authorized payments to the vendor accounts with which the authorization is associated.

For more information about processing an authorization for a vendor account, see Processing Vendor Account Authorizations.