Stage 2: Selecting Revenue to Recognize and Costs to Amortize

The process to recognize revenue and amortize costs can be divided into three main stages:

  1. Filtering and grouping your data.
  2. Selecting revenue to recognize and costs to amortize.
  3. Creating a revenue recognition transaction that contains one or more transaction lines.

This topic describes the second stage.

To select revenue to recognize and costs to amortize

  1. Review the grid to see what data has been generated. Revenue values are generated for source records linked to settings records where Revenue is included as a value type. Cost values are generated for source records linked to settings records where Cost is included as a value type.
  2. [Optional] If grouping criteria have been applied, is displayed on grouped rows. Click this icon to expand a grouped row and view the records within it in a separate tab.
  3. [Optional] If you have many levels defined, use the and icons to hide or show each level.
  4. [Optional] Click the header row to change the sort order of the rows.
  5. [Optional] To view additional information on a specific row, click the information icon . This opens the Details Panel.
  6. To include a row for revenue recognition or cost amortization, select its checkbox . To select all, select the top checkbox (in the header row). To remove all selections, clear the top checkbox. If a warning icon appears on a row, it cannot be included in this selection. This could be for a variety of reasons. Move your mouse cursor over the icon for more information and guidance.
  7. [Optional] You can adjust some amounts in the Recognize/Amortize This Period columns by editing them. The level at which amounts are editable is defined by the current template. If you change your mind after editing an amount, right-click in the cell and choose Reset to go back to the calculated value. (If you reload the same data between edits, in addition to Reset there is an option to Undo your last edit.)
  8. Review the amounts displayed. The number of detail records you have selected, and their total revenue and cost values are shown next to the Submit button.
  9. When you are ready to proceed, click Submit. See Stage 3: Creating a Revenue Recognition Transaction.

Upon clicking Submit, the grid refreshes to only display records that have not been committed.

Note:

If high volume of data means that all matching records cannot be retrieved, a single read-only line is displayed showing the total value of all the matching records. You can select the All Records row to commit the total Recognize/Amortize This Period values without reviewing any detail.