PSA – Accounting Connector Settings Fields

Use the fields in the PSA – Accounting Connector Settings custom setting to change the behavior of the integration.

Key: * – Mandatory field; E – Only applicable when the integration is running in enhanced modeClosed When PSA – Accounting Connector runs in enhanced mode, it uses the improved mechanism introduced starting with Spring 2021. This includes better flow execution performance and a modern user experience. Enhanced mode is enabled when the Run Integration in Enhanced Mode field in the PSA – Accounting Connector Settings custom setting is selected.; L – Only used when the integration is running in legacy modeClosed When PSA – Accounting Connector runs in legacy mode, it uses the older mechanism that was introduced before Spring 2021. Some features and modern user experience components aren't available in legacy mode. Legacy mode is enabled when the Run Integration in Enhanced Mode field in the PSA – Accounting Connector Settings custom setting is deselected..

PSA – Accounting Connector Settings Fields
Field

 

Description

Related Flows

Additional Notification Recipients E

Additional recipients that are notified by email when a background execution of a flow finishes.

The value is a list of email addresses separated by semicolons (;).

Notes:
  • Separate emails are sent to all valid addresses defined in this field.
  • The user who started the background execution or scheduled the flow is always notified by a separate email. The value of this field doesn't impact that feature.

Billing Events to Sales Invoices or Credit Notes

Expense Reports to Payable Invoices or Credit Notes

Journal Line Items to Miscellaneous Adjustments

Miscellaneous Adjustments to Journals

Payable Credit Note Expense Line Items to Miscellaneous Adjustments

Payable Invoice Expense Line Items to Miscellaneous Adjustments

Vendor Invoices to Payable Invoices or Credit Notes

BE Account Optional for Release  

If selected, the Account field is not required when releasing a billing event.

Note:

The field must be populated before the billing event can be passed to Accounting.

Deselected by default.

Billing Events to Sales Invoices or Credit Notes
BE Additional Eligibility Field E

API name of the field on the Billing Event object used to determine whether a billing event is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Billing Events to Sales Invoices or Credit Notes
BE Additional Email Destination (Legacy) L

Additional email address that is notified when a background execution of the Billing Events to Sales Invoices or Credit Notes flow finishes.

Billing Events to Sales Invoices or Credit Notes

BE Auto Pass to Accounting Field

*

E

API name of the field on the Billing Event object used to determine whether a billing event is automatically passed to Accounting as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToAccounting__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing PSA processes might not work properly. If you do not want to use the auto pass functionality for billing events, leave the default value.

Billing Events to Sales Invoices or Credit Notes
BE BEI Synchronous Limit

*

E

Maximum number of billing event items in a billing event that can be processed synchronously. If the number of items in a billing event is greater than this number, the billing event is always processed asynchronously (in the background) when creating a sales invoice or credit note.

This applies when you pass the billing event to Accounting using the Create Sales Invoice or Credit Note Lightning action or using the auto pass functionality. For more information, see Creating a Sales Invoice or Credit Note from a Single Billing Event and How Does the Automatically Pass to Accounting Functionality Work?

The default is 200.

Billing Events to Sales Invoices or Credit Notes
BE Company Optional for Release  

If selected, the Company field is not required when releasing a billing event.

Note:

The field must be populated before the billing event can be passed to Accounting.

Deselected by default.

Billing Events to Sales Invoices or Credit Notes
BE Currency Optional for Release  

If selected, the Billing Event Currency field is not required when releasing a billing event.

Note:

The field must be populated before the billing event can be passed to Accounting.

Deselected by default.

Billing Events to Sales Invoices or Credit Notes
BE Maximum BEIs per BE  

Maximum number of billing event items that a billing event can contain. This limit is applied when releasing a billing event and when creating a sales invoice or sales credit note from the billing event. When this is blank, no limits are applied.

Blank by default.

Note:

We recommend that you set the value to 1000. This is the limit currently supported by PSA – Accounting Connector.

Billing Events to Sales Invoices or Credit Notes
BE Validation Limit for BEAR and BEAI E

Maximum number of selected billing events that are validated after clicking the Release or Release and Invoice actions on the Billing Events Awaiting Release page and the Create Sales Invoices and Credit Notes action on the Billing Events Awaiting Invoicing page. If fewer billing events than the specified number are selected and some of them are not eligible for the action, a warning or an error displays. If more billing events are selected, an info message always displays regardless of eligibility.

The default is 200.

For more information about these actions, see the following:

Billing Events to Sales Invoices or Credit Notes
BEI Additional Eligibility Field E

API name of the field on the Billing Event Item object used to determine whether a billing event item is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Billing Events to Sales Invoices or Credit Notes
BEI Budget Category *

Value of the Category picklist for billing event items that originate from budget records.

PSA – Accounting Connector uses this field to determine the value of the Services Product field for billing event items. For more information, see How is the Services Product Field Populated for a Billing Event Item Record?

The default value is Budget.

Billing Events to Sales Invoices or Credit Notes
BEI Expense Category *

Value of the Category picklist for billing event items that originate from expense records.

PSA – Accounting Connector uses this field to determine the value of the Services Product field for billing event items.

The default value is Expense.

Billing Events to Sales Invoices or Credit Notes
BEI Milestone Category *

Value of the Category picklist for billing event items that originate from milestone records.

PSA – Accounting Connector uses this field to determine the value of the Services Product field for billing event items.

The default value is Milestone.

Billing Events to Sales Invoices or Credit Notes
BEI Miscellaneous Adjustment Category *

Value of the Category picklist for billing event items that originate from miscellaneous adjustment records.

PSA – Accounting Connector uses this field to determine the value of the Services Product field for billing event items.

The default value is Miscellaneous Adjustment.

Billing Events to Sales Invoices or Credit Notes
BEI Product Optional for Release  

If selected, the Services Product field on billing event items is not required when releasing a billing event.

Note:

The field must be populated before the billing event can be passed to Accounting.

Deselected by default.

Billing Events to Sales Invoices or Credit Notes
BEI Timecard Category *

Value of the Category picklist for billing event items that originate from timecard records.

PSA – Accounting Connector uses this field to determine the value of the Services Product field for billing event items.

The default value is Timecard.

Billing Events to Sales Invoices or Credit Notes
Company Source for BE, ER, and MA  

Field used to automatically populate the value of the Company field on billing events, expense reports, and miscellaneous adjustments. This can be the Company field on the Region, Practice, or Group objects.

You can enter one of the following values:

  • pse__Region__r.OwnerCompany__c
  • pse__Practice__r.OwnerCompany__c
  • pse__Group__r.OwnerCompany__c

Billing Events to Sales Invoices or Credit Notes

Expense Reports to Payable Invoices or Credit Notes

Miscellaneous Adjustments to Journals

Copy Analysis 1-4 when Posting  

If selected, when an Accounting document is posted, the Analysis 1-4 fields are automatically copied from the document and its line items to the transaction line items. For more information, see Configuring Dimension and Analysis Fields in PSA – Accounting Connector.

Deselected by default.

Billing Events to Sales Invoices or Credit Notes

Expense Reports to Payable Invoices or Credit Notes

Miscellaneous Adjustments to Journals

Vendor Invoices to Payable Invoices or Credit Notes

DEP: BE Override Max BEIs for Release  

This field has been deprecated and is no longer used.

 
DEP: VI Override Max VIIs for Submit  

This field has been deprecated and is no longer used.

 
ER Additional Eligibility Field E

API name of the field on the Expense Report object used to determine whether an expense report is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Expense Reports to Payable Invoices or Credit Notes
ER Auto Pass to Accounting Field

*

E

API name of the field on the Expense Report object used to determine whether an expense report is automatically passed to Accounting as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToAccounting__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing PSA processes might not work properly. If you do not want to use the auto pass functionality for expense reports, leave the default value.

Expense Reports to Payable Invoices or Credit Notes
ER Company Optional for Approve  

When selected, the Company field is not required when approving an expense report.

Note:

The field must be populated before the expense report can be passed to Accounting.

Deselected by default.

Expense Reports to Payable Invoices or Credit Notes
ER Currency Optional for Approve  

When selected, the Expense Report Currency field is not required when approving an expense report.

Note:

The field must be populated before the expense report can be passed to Accounting.

Deselected by default.

Expense Reports to Payable Invoices or Credit Notes
Expense (Non-Reimbursable) GLA Optional  

If selected, non-reimbursable expenses that don't contain a valid expense GLA can be approved. If deselected, an error occurs when trying to approve a non-reimbursable expense without a valid GLA.

Deselected by default.

Expense Reports to Payable Invoices or Credit Notes
Expense (Reimbursable) GLA Optional  

If selected, reimbursable expenses that don't contain a valid expense GLA can be approved. If deselected, an error occurs when trying to approve a reimbursable expense without a valid GLA.

Deselected by default.

Expense Reports to Payable Invoices or Credit Notes
Expense Additional Eligibility Field E

API name of the field on the Expense object used to determine whether an expense is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Expense Reports to Payable Invoices or Credit Notes
JLI Additional Eligibility Field E

API name of the field on the Journal Line Item object used to determine whether a journal line item is eligible for being passed to PSA. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Journal Line Items to Miscellaneous Adjustments
JLI Auto Pass to PSA Field

*

E

API name of the field on the Journal Line Item object used to determine whether a journal line item is automatically passed to PSA as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToPSA__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing Accounting processes might not work properly. If you do not want to use the auto pass functionality for journal line items, leave the default value.

Journal Line Items to Miscellaneous Adjustments
MA Additional Eligibility Field E

API name of the field on the Miscellaneous Adjustment object used to determine whether a miscellaneous adjustment is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Miscellaneous Adjustments to Journals
MA Auto Pass to Accounting Field

*

E

API name of the field on the Miscellaneous Adjustment object used to determine whether a miscellaneous adjustment is automatically passed to Accounting as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToAccounting__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing PSA processes might not work properly. If you do not want to use the auto pass functionality for miscellaneous adjustments, leave the default value.

Miscellaneous Adjustments to Journals
MA Company Optional for Approve  

When selected, the Company field is not required when approving a miscellaneous adjustment.

Note:

The field must be populated before the miscellaneous adjustment can be passed to Accounting.

Deselected by default.

Miscellaneous Adjustments to Journals
MA Currency Optional for Approve  

When selected, the Miscellaneous Adjustment Currency field is not required when approving a miscellaneous adjustment.

Note:

The field must be populated before the miscellaneous adjustment can be passed to Accounting.

Deselected by default.

Miscellaneous Adjustments to Journals
MA Default Balancing GLA  

Name of the default general ledger account for the balancing journal line item. Used to automatically populate the Balancing GLA Code field for a miscellaneous adjustment record.

Note:

You must enter the exact value of the Name of the GLA record.

Miscellaneous Adjustments to Journals
MA GLAs Optional for Approve  

When selected, the Miscellaneous Adjustment GLA Code field is not required when approving a miscellaneous adjustment.

Note:

The field must be populated before the miscellaneous adjustment can be passed to Accounting.

Deselected by default.

Miscellaneous Adjustments to Journals
PCNELI Additional Eligibility Field E

API name of the field on the Payable Credit Note Expense Line Item object used to determine whether a payable credit note expense line item is eligible for being passed to PSA. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Payable Credit Note Expense Line Items to Miscellaneous Adjustments
PCNELI Auto Pass to PSA Field

*

E

API name of the field on the Payable Credit Note Expense Line Item object used to determine whether a payable credit note expense line item is automatically passed to PSA as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToPSA__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing Accounting processes might not work properly. If you do not want to use the auto pass functionality for payable credit note expense line items, leave the default value.

Payable Credit Note Expense Line Items to Miscellaneous Adjustments
PINELI Additional Eligibility Field E

API name of the field on the Payable Invoice Expense Line Item object used to determine whether a payable invoice expense line item is eligible for being passed to PSA. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Payable Invoice Expense Line Items to Miscellaneous Adjustments
PINELI Auto Pass to PSA Field

*

E

API name of the field on the Payable Invoice Expense Line Item object used to determine whether a payable invoice expense line item is automatically passed to PSA as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToPSA__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing Accounting processes might not work properly. If you do not want to use the auto pass functionality for payable invoice expense line items, leave the default value.

Payable Invoice Expense Line Items to Miscellaneous Adjustments
Project Source for Line Items (Legacy) L

API name of a field on Accounting document line item objects used to map to the Project field on the Miscellaneous Adjustment object.

This can be a lookup field or a text field. For example, you might want to use Analysis 2 to specify the project linked to an Accounting document line item, instead of using the Project picklist.

The default value is ffpsai__Project__c.

Note:

The specified field must exist on all the following objects:

  • Journal Line Item
  • Payable Credit Note Expense Line Item
  • Payable Invoice Expense Line Item

PSA – Accounting Connector uses this value when you create the following ClickLink rules:

  • Journal Line Item to PSA Miscellaneous Adjustment
  • Payable Credit Note Expense Line Item to PSA Miscellaneous Adjustment
  • Payable Invoice Expense Line Item to PSA Miscellaneous Adjustment
Warning:

The relevant ClickLink rules are not automatically updated if you change the value of this field. You must recreate the ClickLink rules to apply the new mapping.

Journal Line Items to Miscellaneous Adjustments

Payable Credit Note Expense Line Items to Miscellaneous Adjustments

Payable Invoice Expense Line Items to Miscellaneous Adjustments

Run in Enhanced Mode  

When selected, the integration runs using the improved mechanisms introduced starting with Spring 2021. When deselected, the integration runs using the mechanisms available before the Spring 2021 release. For more information, see Enhanced Mode.

Note:

This is selected by the default if you installed PSA – Accounting Connector for the first time in Fall 2021. If you upgraded from an older version, this is deselected by default.

All

Sync Groups to Dimension 3 Records  

If selected, when a group is created or updated in PSA, PSA – Accounting Connector automatically creates or updates a matching dimension 3 record in Accounting.

Deselected by default.

For more information about this flow, see Syncing Groups to Dimension 3 Records.

Sync Groups to Dimension 3 Records
Sync Practices to Dimension 2 Records  

If selected, when a practice is created or updated in PSA, PSA – Accounting Connector automatically creates or updates a matching dimension 2 record in Accounting.

Deselected by default.

For more information about this flow, see Syncing Practices to Dimension 2 Records.

Sync Practices to Dimension 2 Records
Sync Projects to Dimension 4 Records  

If selected, when a project is created or updated in PSA, PSA – Accounting Connector automatically creates or updates a matching dimension 4 record in Accounting.

Deselected by default.

For more information about this flow, see Syncing Projects to Dimension 4 Records.

Sync Projects to Dimension 4 Records
Sync Regions to Dimension 1 Records  

If selected, when a region is created or updated in PSA, PSA – Accounting Connector automatically creates or updates a matching dimension 1 record in Accounting.

Deselected by default.

For more information about this flow, see Syncing Regions to Dimension 1 Records.

Sync Regions to Dimension 1 Records
VI Additional Eligibility Field E

API name of the field on the Vendor Invoice object used to determine whether a vendor invoice is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Vendor Invoices to Payable Invoices or Credit Notes
VI Auto Pass to Accounting Field

*

E

API name of the field on the Vendor Invoice object used to determine whether a vendor invoice is automatically passed to Accounting as soon as it becomes eligible.

It must be a checkbox or formula checkbox.

The default is ffpsai__AutomaticallyPassToAccounting__c.

Warning:

If a field with the specified API name does not exist or is not of the required type, existing PSA processes might not work properly. If you do not want to use the auto pass functionality for vendor invoices, leave the default value.

Vendor Invoices to Payable Invoices or Credit Notes
VI Company Optional for Submit  

If selected, the Company field is not required when the Submitted field is selected for a vendor invoice.

Note:

The field must be populated before the vendor invoice can be passed to Accounting.

Deselected by default.

Vendor Invoices to Payable Invoices or Credit Notes
VI Currency Optional for Submit  

If selected, the Vendor Invoice Currency field is not required when the Submitted field is selected for a vendor invoice.

Note:

The field must be populated before the vendor invoice can be passed to Accounting.

Deselected by default.

Vendor Invoices to Payable Invoices or Credit Notes
VI Invoice Number Optional for Submit  

If selected, the Invoice Number field is not required when the Submitted field is selected for a vendor invoice.

Deselected by default.

Vendor Invoices to Payable Invoices or Credit Notes
VI Maximum VIIs per VI  

Maximum number of vendor invoice items that a vendor invoice can contain. This limit is applied when submitting a vendor invoice for approval and when creating a payable invoice or credit note from the vendor invoice.

Blank by default.

Note:

We recommend that you set the value to 1000. This is the limit currently supported by PSA – Accounting Connector.

Vendor Invoices to Payable Invoices or Credit Notes
VI VII Synchronous Limit

*

E

Maximum number of vendor invoice items in a vendor invoice that can be processed synchronously. If the number of items in a vendor invoice is greater than this number, the vendor invoice is always processed asynchronously (in the background) when creating a payable invoice or credit note.

This applies when you pass the vendor invoice to Accounting using the Create Payable Invoice or Credit Note Lightning action or using the auto pass functionality. For more information, see Creating a Payable Invoice or Credit Note from a Single Vendor Invoice and How Does the Automatically Pass to Accounting Functionality Work?

The default is 200.

Vendor Invoices to Payable Invoices or Credit Notes
VII Additional Eligibility Field E

API name of the field on the Vendor Invoice Item object used to determine whether a vendor invoice item is eligible for being passed to Accounting. The field is used alongside the default eligibility criteria. For more information, see Defining Additional Record Eligibility Criteria in Enhanced Mode.

It must be a checkbox or formula checkbox.

When this value is blank, only the default criteria is applied.

Blank by default.

Vendor Invoices to Payable Invoices or Credit Notes
VII GLA Optional for Submit  

If selected, the GLA Code field on vendor invoice items is not required when the Submitted field is selected for the related vendor invoice.

Note:

The field must be populated before the vendor invoice can be passed to Accounting.

Deselected by default.

Vendor Invoices to Payable Invoices or Credit Notes