Actuals

Actuals in PSA are the result of calculations that are run on the transactions that occur in a business record Timecard Split, Expense, Milestone, Miscellaneous Adjustment or Budget. PSA tracks actuals by incrementing values by specified amounts in each time period. Actuals include:

• Bookings
• Billings
• Revenue
• Costs
• Margin

Actuals Processing

Depending on the configuration set in the Actuals configuration group A collection of configuration options contained in the configuration groups tab that defines behavior of a PSA object or feature., actuals Totals for a given time period. are either processed in Immediate or Scheduled mode. When Immediate mode is set, actuals are processed in real-time. When Scheduled mode is set, a batch mechanism processes changes to transactions resulting from actions on a business record Timecard Split, Expense, Milestone, Miscellaneous Adjustment or Budget. Scheduled mode is more scalable and fault-tolerant than immediate mode. For information about changing the mode, see Actuals Settings. When in scheduled mode, actuals transactions are queued for processing.

You can control when transactions are processed using the Actuals Verifier tab. For more information, see Verifying Actuals.

PSA tracks actuals by incrementing values by specified amount in each time period A period of time with a start date and an end date to which forecasts, actuals calculations, billing event batches, utilization calculations and region plans belong.. You can use the Actuals Verifier to recalculate actuals. When you recalculate actuals using the Actuals Verifier, PSA reprocesses all transactions that have occurred on each item in each region A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., practice A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., group A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., project A collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets. or resource A contact that works on a project.. This can take a long time to process.

Tip:

You must enter a time period on the record that you want actuals to appear on.

Recalculating Actuals

Discrepancies can occur between actuals and the transactions on business records. For example, when a resource's currency is updated, you need to recalculate Actuals.

Recalculating Resource and Project Actuals

You can recalculate actuals for specific projects and resources. When you recalculate project actuals, the system automatically includes parent and child projects even when you don't select them.

Note:

If you want to recalculate actuals for anything other than specific projects or resources, use the Actuals Verifier.

Actuals Verifier

You can use the actuals verifier to check for inconsistencies in the actuals numbers reported against the transactions in PSA. During actuals verification, PSA creates verification actuals records, which it uses to compare against the actuals records. If inconsistencies are detected, you can choose whether to recalculate actuals. When you recalculate actuals using the Actuals Verifier, PSA reprocesses all transactions that have occurred on each item in the region, practice, group, project or resource that you select. This can take a long time to complete.

Warning:

Recalculating actuals does not work if the transaction records on your organization have been modified. We recommend that you only recalculate all actuals as a last resort. Contact your Certinia consultant or Certinia Customer Support before recalculating actuals or using the Actuals Verifier.

Currency Validation

An error displays if the currency of the parent actuals record does not match and a new actuals record is being created or the currency of the actuals record is changed.