Applying a Change Request

There are two different ways to apply a change request to its contract:

• From the Change Requests related list on the purchase contract record:
  1. Click the Purchase Contracts tab.
  2. Open the purchase contract to which the change request you want to apply belongs.
  3. Click the Related tab.
  4. On the Change Requests related list, click in the row of the change request you want to apply and then click Apply Change Request.
• From the purchase contract's record page:
  1. Open the purchase contract of type Change Request that you want to apply to its original contract.
  2. Click Apply Change Request.

Notes:

• You can only apply change requests when they have a status of "Approved". If the change request has a status other than “Approved”, the Apply Change Request action does not display.
• A change request can only be applied by the user who created it or by a user with more permissions than the user who created it, for example, a user with the System Administrator profile.

When you apply a change request:

• The data on the original active contract and its lines is replaced with the data on the change request.
• Any modified values on the contract and its lines are updated; newly added lines and deleted lines are also reflected.
• The original contract data, as it was before applying the change request, is copied to a new change request record. Only lines that have a status of "Active" or "Complete" are transferred to the new record.
• The status of the newly created change request and its lines is set to "Superseded" to indicate that the contract version and its lines are no longer valid because they have been replaced by a newer version. This ensures a copy of the previous contract version is retained that you can check at any time.
  
  Note: Superseded change requests and lines cannot be edited or deleted.
• The record of the change request that you are applying is deleted.

For more information, see What Happens When You Apply a Change Request?