Editing Sales Invoices
To update selected details on an "In Progress" sales invoice, click Edit on a sales invoice detail or list page and then change the fields you want to update. In Extended Edition The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured. organizations you may need to return to Classic Edition The view of the application that you see when you first install the base managed package. to make these changes. In this situation, click Classic Edit instead.
See Sales Invoice Fields for a full description of the standard fields that make up a sales invoice.
For information about maintaining the lines on an existing invoice, see Sales Invoice Line Items.
When you have finished, click Save. You can also click Save & New to save the current document and immediately begin to create another.
Placing a posted sales invoice on hold
Lightning Page
To place a sales invoice on hold, perform the following:
- On the sales invoice lightning page, select the sales invoice whose invoice status is "Complete" and the payment status is either “Unpaid” or “Part-paid”.
- Click Place on Hold on the button bar. The selected sales invoice is put on hold.
To release an on hold sales invoice, follow the same process, except this time click Release for Collection on the button bar. The invoice you select must already be on hold.
You can also check the hold status of a sales invoice under invoice status on the sales invoice's details tab. If the sales invoice is on hold, then the hold status will display “On Hold”. If a sales invoice is released, the hold status will be empty.
Amending a posted sales invoice
To amend the contents of a limited set of fields on a posted sales invoice, click Amend Document on the invoice detail page and, in some organizations, Amend Line on the line item detail page. If you don't see these buttons in Extended Edition, contact your administrator.
This button is available as Amend Details on the sales invoice's Lightning page.
The following fields become editable:
- Due Date
- Invoice Description
- Customer Reference
- Line Descriptions
- Dimensions 1–4 (see Notes)
- Custom fields that have been set up for sub-analysis mapping Mapping of custom fields at header and line level for the purpose of profitability reporting. (see Note 1)
Make your edits, and when you are finished, click Save.
Potentially editable fields are marked with an E in Sales Invoice Fields.
The changes that you make are also automatically reflected in both the related transaction A record created when documents are posted to the general ledger. Transactions must balance (sum to zero) in home, dual, and document currency. and the appropriate balances. The type of balances that are updated automatically depend on how your organization has been configured.