Overriding Exchange Rates When Creating Sales Invoices

In a multi-currency organization, you can override the exchange rates used for document currency and dual currency when entering sales invoices, sales credit notes, payable invoices, payable credit notes and cash entries. If you do not override a currency's exchange rate, then its current rate at the time of posting is applied. The rate used is stored on the document header upon Save, and copied to the transaction line upon Post.

How you override the exchange rates varies depending upon whether you are entering the document using Classic EditionClosed The view of the application that you see when you first install the base managed package. or Extended EditionClosed The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured..

Note:

If you override exchange rates when creating a set of recurring sales invoices, or when creating a sales invoice with an income schedule, the same rate will be applied to all the documents generated. Similarly, if you override the exchange rates on an invoice which is subsequently converted to a credit note, the rates you entered will be applied to the credit note (but can be edited on the credit note).

Classic Edition

When entering the document using Classic Edition:

  1. Enter the document currency (Invoice Currency or Credit Note Currency as appropriate) on the document header. If the document currency is the same as either home or dual, you will not be able to override the corresponding exchange rate.
  2. Click the expander icon next to the document currency field. An expander panel opens with fields for the document exchange rate and dual exchange rate. The current rates are displayed for information purposes.
  3. Enter the overriding exchange rates, or leave the fields blank to accept the current rates.

Extended Edition

When entering the document using Extended Edition:

  1. Enter the document currency (Invoice Currency or Credit Note Currency as appropriate) on the document header. If the document currency is the same as either home or dual, you will not be able to override the corresponding exchange rate.
  2. In the Invoice Rate/Credit Note Rate field, enter the overriding exchange rate for document currency.
  3. In the Dual Rate field, enter the overriding exchange rate for dual currency.