Using the Task Manager
The Task Manager enables you to view, edit and add playbook tasks in a list, scheduler, or kanban view. Your view is retained each time you use the Task Manager component on the same computer, using the same browser.
Your administrator can configure the fields that are displayed in the Task Manager component. For more information, see Playbook Task Field Sets.
Using the List View
The list view displays your team's playbook tasks in an editable table. To change to the list view, depending on the view you're currently in, click or , then List.
To refresh the data displayed, click .
Adding a Task
To add a new task:
- Do one of the following:
- Double-click the Enter a task name... cell at the bottom of the table in the Playbook Task Name column, then search for or select a playbook from the drop-down list.
- To insert a new task in a specific position in the grid, select the task you want the new task to display below, then click . A new task row appears. Enter a playbook task name and search for or select a playbook.
- Click to add a new task row to the top of the grid. A new task row appears. Enter a Playbook Task Name.
- [Optional] Populate the remaining fields with the task information. If you leave a field blank, its default value is applied when available. You must search for and select any non-team members you want to assign to a task. Only a list of assigned resources displays in the Team Members picklist before searching.
Editing a Task
To edit a task, double-click the relevant cell to edit it.
Flagging a Task
You can flag a task to indicate to all users that a task requires attention. If a task is flagged, a is displayed on the row.
To flag a task:
- Select the task that you want to flag.
- Click .
To remove a flag from a task:
- Select the task that you want to remove the flag from.
- Click .
Pinning a Task
You can pin a task as a personal reminder that it requires further attention. If a task is pinned, a is displayed on the row. Pinned tasks automatically sort to the top of the grid.
To pin a task:
- Select the task that you want to pin.
- Click .
To remove a pin from a task:
- Select the task that you want to remove the pin from.
- Click .
Deleting a Task
To delete a task:
- Select the task you want to delete.
- Click .
- Click Delete.
Using the Scheduler View
The scheduler view displays your playbook's tasks in a timeline. To change to the scheduler view, depending on the view you're currently in, click or , then Scheduler.
You can change the scheduler view by selecting one of the following: Days, Weeks, Months, Quarters, or Years. To return to today's date, click Today.
To refresh the data displayed, click .
Adding a Task
To add a new task:
- Do one of the following:
- On the row of the relevant team member, double-click within the cell of the day you want your task to start on.
- On the row of the relevant team member, right-click within the cell of the day you want your task to start on, then click Add task. The Edit Task window opens.
- Enter a playbook task name and ensure that the information in the pre-populated fields is correct. You must search for and select any non-team members you want to assign to a task. Only a list of assigned resources displays in the Team Members picklist before searching.
- Click Save. An email is sent to the selected team members, notifying them that they have been assigned to a task.
Editing a Task
To edit a task, do one of the following:
- Double-click the task you want to edit. When you have completed your changes, click Save.
- Right-click the task you want to edit and click Edit. When you have completed your changes, click Save.
Flagging a Task
You can flag a task to indicate to all users that a task requires attention. If a task is flagged, a is displayed on the task.
To flag a task, do one of the following:
- Select the task that you want to flag, then click .
- Double-click a task and select the Flagged checkbox. When you have completed your changes, click Save.
- Right-click the task and click Edit. Select the Flagged checkbox, then click Save.
To remove a flag from a task, do one of the following:
- Select the task that you want to remove the flag from, then click .
- Double-click a task and deselect the Flagged checkbox. When you have completed your changes, click Save.
- Right-click the task and click Edit. Deselect the Flagged checkbox, then click Save.
Pinning a Task
You can pin a task as a personal reminder that it requires further attention. If a task is pinned, a is displayed on the task. To maintain the chronological order of the scheduled tasks, pinned tasks are not sorted to the top of the scheduler view.
To pin a task:
- Select the task that you want to pin.
- Click .
To remove a pin from a task:
- Select the task that you want to remove the pin from.
- Click .
Deleting a Task
To delete a task, do one of the following:
- Select the task you want to delete and click . Then, click Delete.
- Right-click the task you want to delete and click Delete. Then, click Delete.
Using the Kanban View
The kanban view displays your tasks in columns according to their status. The column headings are determined by the values in the Status field on the task. To change to the scheduler view from the list view, depending on the view you're currently in, click or , then Kanban.
To refresh the data displayed, click .
Adding a Task
To add a new task:
- Do one of the following:
- Click at the top of the column of the status you want the new task to have, then click Add task. The Edit Task window opens.
- Click at the bottom of the column of the status you want the new task to have. The Edit Task window opens.
- Enter a playbook task name.
- Populate the remaining fields. You must search for and select any non-team members you want to assign to a task. Only a list of assigned resources displays in the Team Members picklist before searching.
- Click Save. An email alert is sent to the selected team members, notifying them that they have been assigned to a task.
Editing a Task
To edit a task, do one of the following:
- Double-click the task you want to edit. When you have completed your changes, click Save.
- Right-click the task you want to edit and click Edit. When you have completed your changes, click Save.
To change the status of a task, drag-and drop it to the column of that status you want to change it to.
Flagging a Task
You can flag a task to indicate to all users that a task requires attention. If a task is flagged, a is displayed on the task card on the board.
To flag a task, do one of the following:
- Select the task that you want to flag, then click .
- Double-click a task and select the Flagged checkbox. When you have completed your changes, click Save.
- Right-click the task and click Edit. Select the Flagged checkbox, then click Save.
To remove a flag from a task, do one of the following:
- Select the task that you want to remove the flag from, then click .
- Double-click a task and deselect the Flagged checkbox. When you have completed your changes, click Save.
- Right-click the task and click Edit. Deselect the Flagged checkbox, then click Save.
Pinning a Task
You can pin a task as a personal reminder that it requires further attention. If a task is pinned, a is displayed on the task card. Pinned tasks automatically sort to the top of the column.
To pin a task:
- Select the task that you want to pin.
- Click .
To remove a pin from a task:
- Select the task that you want to remove the pin from.
- Click .
Deleting a Task
To delete a task:
- Select the tasks you want to delete.
- Click .
- Click Delete.
To filter the tasks displayed, start typing the value you want to filter by in the "Filter tasks" box above the kanban.