Billing Event Generation and Processing Overview

FinancialForce PSA offers three methods for generating billing events:

1. On the Billing Event Generation tab: Generates billing event batchesA group of billing events in bulk at the region, practice, or group level and releases them for invoicing at the batch or billing event level.
2. On the Account Billing page: Generates billing event batches on the fly for eligible business records on an account.
3. On the Project Billing page: Generates billing event batches on the fly for eligible business records on a project.

Before generating billing events:

• Select all financial items in your FinancialForce PSA organization. These include timecards, expense reports, milestones, and miscellaneous adjustments.
• Ensure the Include in Financials checkboxes are selected.
• Ensure the Flagged as Billable checkboxes are selected.
• Ensure the Status fields and checkboxes are set and marked Approved.
• Ensure items are not already related to a billing event item. You can do so by checking the Billed checkbox.

Note

If your administrator has configured PSA to do so, all eligible business records for the entire project hierarchy are shown, not just for the chosen project. The resulting billing event is for the master project in the project hierarchy. This also applies when generating billing events for a specific project or account on the Project Detail or Account Detail pages.

Your administrator must have initialized the billing queue on the PSA Config tab.

Inclusion of Prior Periods

The Billing Event Generation tab has a checkbox called Include prior periods. If you select this checkbox before generating billing events, FinancialForce PSA generates billing events for past periods, in addition to the time period selected. This is recommended. You can then select the billing event batches to process once they are generated.

Your administrator can define how far into the past to generate billing events by setting the "maxNumberOfDaysPriorToQuery" setting.

Filtering Billing Events

If you choose to generate billing events on the Billing Event Generation tab, you can select a specific transaction category prior to processing the billing eventsA means of generating billing information that can be fed into a financial system You can filter the displayed billing events and batches based on their: timecardA mechanism for logging time against a project or an assignment., milestoneA fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it., expenseA record of expenses incurred by resources assigned to a project or opportunity., miscellaneous adjustmentsA catch-all business record that allows you to correct data entry errors or adjust transactions. or budgetsAn amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..

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