Saves the current allocation details as an allocation template. Disabled in Proportional Allocations.
Opens the related Accounting Help topic.
Maximizes or restores the page in your browser window. We recommend that you maximize the Allocation pages to make it as easy as possible to see all the details.
Buttons
Button
Description
Back
Return to the previous step in the allocation process.
Next
Continue to the next step in the allocation process.
The period or date range of the transactions that you want to retrieve. You can specify soft dates or soft periods if required. You cannot select the special periods 000 or 101.
To
* S
End date or period for the transactions you want to retrieve.
What do you want to allocate?
*
Picklist to select the source type.
Retrieve Source Filter Group
Key: * – Mandatory field; S – Single-company mode only; M – Multi-company mode only
For the selected company, multi-select list or range of available periods. Enables you to specify the period or periods of the transactions you want to retrieve. You cannot select the special periods 000 or 101.
To
* M
For the selected company, end of the time period for the transactions you want to retrieve.
Element
Description
Clear Group
Clears all the fields in a filter group. To delete a filter group, click the cross icon at the top of the group.
Changes the mode of the adjacent filter field between Multi-select and selecting a From-To range.
Retrieve Source Summary Lines
Element
Description
Amount
Sum of all transaction line items within this summary line.
Company
Company retrieved for this summary line.
Dimension 1-4
Dimensions retrieved for this summary line.
General Ledger Account
GLAs retrieved for this summary line.
Local GLA
Local GLAs retrieved for this summary line.
Retrieve Source Transaction Line Items
The individual transaction line items are displayed when you expand a summary line on the Retrieve Source page.
Key: S – Single-company mode only; M – Multi-company mode only
The distribution fields available are taken from the statistical basis you have selected and are the fields you want to base your allocation percentage on. These fields form part of your overall distribution.
Filters Applied
Shows the number of filters created and applied to the data in the grid.
Statistical Basis
The set of saved statistical values you want to use for this allocation, created from the Statistical Bases tab. To view details of the selected statistical basis, click .
Alternatively, click to enter custom statistical values that you can save as a new statistical basis.
Statistical Basis Configuration Buttons
Button
Description
Enables you to:
Save the details you have entered as a new allocation rule.
Update the selected allocation rule.
Change the rule name of a selected rule to save any changes as a new rule.
Create a custom statistical basis to use with this allocation.
View details of the selected statistical basis.
Statistical Basis Configuration Filter Buttons
Button
Description
Add Filter
Adds another filter row.
Clear All
Clears all filter rows.
Preview
Retrieves your data based on the selected criteria and filters and displays it in the grid.
Show Filter/Hide Filter
Displays or hides your filter criteria.
Statistical Basis Configuration Filters
To remove a row, click .
For each field, the operator and value are mandatory.
Field
Description
Field
The distribution field you want to filter on.
Operator
Select from "Contains", "Equals", or "Not Equals".
Value
Type a value for the filter.
Statistical Basis Configuration Grid
Key: * – Mandatory field; M – Multi-company mode only
Element
Description
Company
Company for the statistical basis set at line level. This is useful if you only want to store one statistical value record for your entire org.
General Ledger Account
GLA for this statistical basis. This column is hidden by default. To view the column, click the down arrow in a dimension column heading, select Columns and then select General Ledger Account.
Dimension 1-4
Dimensions used in the statistical basis.
Percentage (%)
Percentage you want to allocate, up to four decimal places.
Search
Type your search term or terms to find entries in the grid.
Total
Total of the values entered for all rows in the grid.
Value
Statistical value for the corresponding GLA or dimension.
If you do not want to use an allocation rule, you can use the grid to specify your distribution criteria manually.
Fixed Distribution Buttons
Button
Description
Enables you to:
Save the distribution details you have entered as a new allocation rule.
Update the selected allocation rule.
Change the rule name of a selected rule to save any changes as a new rule.
Fixed Distribution Summary
Element
Description
Distributed
Amount that you have distributed so far.
Not Distributed
Amount that you still have to distribute.
Total
Total amount of the values retrieved.
Fixed Distribution Grid
Key: * – Mandatory field
Element
Description
Amount
*
Amount you want to allocate. In single-company mode, the home value is displayed. In multi-company mode, the dual value is displayed.
Dimension 1–4
Dimensions you want to allocate to. Some of these may have been hidden by your administrator.
General Ledger Account
*
Corporate GLAs you want to allocate to.
Local GLA
*
Local GLAs you want to allocate to. Only available if local GLAs are enabled in your org. See What is a Chart of Accounts Structure? for more information on local GLAs.
Percentage (%)
*
Percentage you want to allocate, up to four decimal places.
Enables you to copy the GLAs you want to allocate to in bulk, instead of selecting them individually.
"Source": copies the GLAs from your source data. Available if you entered a dimension, or a GLA and a dimension in Distribution Fields on the Statistical Basis Configuration page.
"Basis": copies the GLAs used in the statistical basis you selected on the Statistical Basis Configuration page. Available if you entered a GLA, or a GLA and a dimension in Distribution Fields on the Statistical Basis Configuration page.
Allocate to GLAs
Enables you to select the individual GLAs you want to allocate to. Available if you entered a dimension, or a GLA and a dimension in Distribution Fields on the Statistical Basis Configuration page.
Statistical Distribution Grid
Element
Description
Dimension 1–4
Dimensions you want to allocate to. Some of these may have been hidden by your administrator.
General Ledger Account
Corporate GLAs you want to allocate to.
Percentage (%)
Percentage you want to allocate, up to four decimal places.
Value
Statistical value for the corresponding GLA or dimension. This value does not have to be a whole number.
Key: * – Mandatory field; M – Multi-company mode only
Field
Description
Company
* M
The company you want to create the allocation transactions or journals in.
Create
*
Choose between creating allocation transactions or allocation journals. Select Journals to create an In Progress journal that you can review before posting. Select Transactions to create posted transactions directly, bypassing the journal.
Date
*
Date for the new allocation transactions or journals.
Description
Description to record on the allocation transactions or journals.
Period
*
Accounting period into which the new allocation transactions or journals are posted.