Creating Currency Revaluation Documents

If you have enabled the Currency Translation and the Foundations Exchange Rates integration features and are using Lightning, you can create currency revaluation criteria using currency revaluation templates. These criteria enable you to retrieve transaction data for multiple companies, so that you can perform revaluation or translation for these companies in a single process.

If you are using Classic, see Using Classic or Lightning Visualforce Pages.

Note:
The processes that run when you generate revaluation documents are determined by the template type. Certinia recommends that if the template type is "Currency Translation Only", you only include companies where the Document and Home currency values are the same. If a company has documents that are not in the Home currency, we recommend that you select a template that has "Currency Revaluation and Translation" as the template type to run Revaluation and Translation together.

Prerequisites

Before you create currency revaluation criteria, you must ensure that:

  • You have at least one currency revaluation template available. The GLAs and the companies associated with the template must be either corporate or local.
  • You have the permissions to access all the companies in the template.

Creating Currency Revaluation Criteria

You can perform the following steps from the currency revaluation criteria page:

  • Create criteria
  • Retrieve and review the data
  • Generate or Generate & Post
  • Review results

Selected periods must be valid for all companies.

The tabs available when you click Retrieve depend on the currency revaluation template type.

To create currency revaluation criteria:

  1. Click the Currency Revaluation Criteria tab.
  2. Click New.
  3. Enter a name for the criteria. This must be unique.
  4. Select the Currency Revaluation Template that you want to use.
  5. Click Save.
  6. On the Currency Revaluation Criteria details page, select the Revaluation Period From and Revaluation Period To.
    • For Balance Sheets the default periods are Opening Balances to the current period.
    • For Income Statements the default to and from periods are the current period.
    • The selected periods must be valid for all the companies on the currency revaluation template.
    • The from and to periods cannot be the special periods.
  7. Click Retrieve Data. All valid transactions for the companies in the template are retrieved.
  8. [Optional] Review the currency combinations and their exchange rates that have been selected for each company. You can also view the transaction line items that will be included in the revaluation or translation by clicking the quick action button and selecting Income Statement Report or Balance Sheet Report. For more information, see Currency Revaluation and Translation Reports
  9. [Optional} Click Exchange Rates to manage the exchange rates for the revaluation or translation. If you edit exchange rates, you must click Retrieve Data again to update the information on the currency revaluation criteria.
  10. [Optional] Click Manage Selections to remove companies or currency combinations from the revaluation process. For example, you can remove companies or currency combinations that do not have transactions to revalue (i.e. the Document and Home Currency are the same). To remove a company from the revaluation, clear the checkbox by the company name. Click Save Selections when you have made your changes.
  11. Once you have reviewed the transactions and currencies click Generate or Generate & Post to start the revaluation or translation process.
  12. Enter the Transaction Posting Period.
  13. [Optional] Enter the Reversal Posting Period.
  14. Click Generate or Generate & Post. You will receive an email notification when the process completes.

Generate creates the currency revaluations, so you can review them before they are posted

When the currency revaluation process is complete, information is displayed in the Currency Group panel. You can click the Group Name to view details of the CRV documents. For more information, see Currency Revaluation Group Fields.