FinancialForce PSA tracks actualsTotals for a given time period. at the regionA level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., practiceA level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., groupA level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., resourceA contact that works on a project. and projectA collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets. level, prior to billing. In FinancialForce PSA you can gather billing data, batch it, and make it available for release to your invoicing system. Several items are used to do this, which are described in the sections that follow.
A billing event item is a simplified, potentially summarized data item for a billable record or records. Typically, a billing event item will have a one-to-one relationship with an individual timecard splitA whole timecard or part of a timecard., expenseA record of expenses incurred by resources assigned to a project or opportunity., milestoneA fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it., or miscellaneous adjustmentA catch-all business record that allows you to correct data entry errors or adjust transactions. that is being billed, specific to a project.
Some business records can be billed and invoiced even when their project is inactive.
If you have the permissions to do so, you can create a detailed description for your billing event items. See Customizing Billing Event Items.
A billing event is a structure used for the collection of billing event items. Depending on your organization's configuration, a billing event can contain different types of billing event items (such as for milestones, expenses, and timecards) or can contain only one type of billing event item (such as timecards). For more information on configuration, see the separateBudgets, separateExpenses, separateExpensesByTypes, separateMilestones, separateMiscellaneousAdjustments, and separateTimecards fields described in Billing Settings.
For example, you can have your system configured to separate expenses and milestones. This creates a billing event for billing event items from expenses, a billing event for billing event items from milestones, and a billing event containing billing event items from timecards budgets and miscellaneous adjustments.
In billing events, you can:
approvalsEnabled setting in Billing Settings.If your administrator has configured PSA to display the Practice and Group drop-down lists on the Generate Billing Events section of the Billing Events page, you can further filter on the selected unit type by practice and/or group. When you select a practice or group, only projects that are in the selected dimensions are processed.
A billing event batch represents a set of billing events, grouped by account and project and released as a group for invoicing. Billing event batches can be generated from the RPGAbbreviation of region, practice, group. level and then released for invoicing either at the batch or billing event level. Bulk generation, release, or removal is done through the Billing Event Generation tab.
Your administrator can configure PSA to group billing events by project ID or master project ID.
PSA can append to unreleased billing event batches depending on the configuration that your administrator has set in the Billing configuration groupA collection of configuration options contained in the configuration groups tab that defines behavior of a FinancialForce PSA object or feature..
For an item to be eligible for billing, the following applies:
Business records reflecting Billing Event flags and status. These fields help provide linkages between the business records and their related Billing Events for research, integration and troubleshooting.
Every time you generate billing for a time period, an associated Billing Event Calculation is created to include all the related Billing Event Batches, Billing Events, and Billing Event Items.
Your administrator can add the Billing Event Calculation field to your Billing Event Batch, Billing Event, and Billing Event Item pages to show the related Billing Event Calculation.
Your administrator can also include a Billing Event Calculation related list on your region, practice, group, and project page layouts to show related calculations.
On the Billing Event Generation tab you can choose to generate billing events for a region, account, period and project. You can generate billing events for more than one project where they belong to the same practice and group. You can also opt to include time periods in billing event generation prior to the one selected in the Period field.
After generating billing events, you can:
If you process business records through the entire billing cycle from creation to billing event release and invoicing, and then realize you need to undo the process and clear the billing data, you can do so and ensure that affected records are properly updated. When you clear billing data, the selected record and its associated records are rolled back to a state where the business record is no longer billed or invoiced.You can clear billing data on the detail pages for: Billing event items, billing events, budgets, expense reports, expenses milestones, miscellaneous adjustments, timecard splits and timecards.
When you clear the billing data for a billing event Item or its associated business recordTimecard Split, Expense, Milestone, Miscellaneous Adjustment or Budget the associated billing event item is deleted and its associated business record is marked as NOT billed or invoiced. Billing and invoicing information on the business record is cleared.
When you clear billing data for a billing event this also clears billing data for each of its child billing event items.
When you clear billing data at a parent business recordTimecard Split, Expense, Milestone, Miscellaneous Adjustment or Budget the billing data for all of the child business records is also cleared.