Creating a Standard Journal

You can create a standard journal from the journals home page.

Note: Note
If custom input forms have been enabled in your organization, how you create, edit and view documents might differ from what is described in the FinancialForce Accounting Help. Contact your administrator for assistance.

This topic does not cover the currency override functionality available in journal entry. If you are working in a multi-currency environment and want to know how to apply currency overrides, see Overriding Currency Values and Rates on a Journal.

Classic Edition

To create a new standard journal:

  1. Click the Journals tab.
  2. Click New next to Recent Journals on the journals home page.
  3. Accept, or amend, the default journal date (today).
  4. Accept, or amend, the default journal currency (home).
  5. [Optional] Enter a reference and/or description. Click the icon to complete any custom fields that have been set up for sub-analysis mappingClosedMapping of custom fields at header and line level for the purpose of profitability reporting. .
  6. Accept, or amend, the default accounting period for this journal. This period must be open.
  7. Add one or more journal line items, as described in Journal Line Items.
  8. [Optional] Click Validate on the button bar to check the journal as a whole is valid for posting.
  9. When you have finished, click Save. You can also click Save & New to save the changes to the current record and then immediately begin to create another.
  10. When the journal is ready to go, click Post. A posted journal has a status of "Complete". Instead of clicking Save and then Post separately, you can click Save & Post to perform both actions together.

Extended Edition

  1. Click the Journals tab.
  2. Click New next to Recent Journals on the journals home page.
  3. Accept, or amend, the default journal date (today).
  4. If you want to set the journal currency to home currencyClosedThe main working currency of the current company., leave the Derive Currency checkbox selected. To provide an alternative currency, deselect the checkbox.
  5. [Optional] Type a journal reference and/or description.
  6. If you want the application to derive the period automatically from the journal date, leave the Derive Period checkbox selected. To provide an alternative period, deselect the checkbox.
  7. When you have finished, click Save. You can also click Save & New to save the changes to the current record and then immediately begin to create another.
  8. Add one or more journal line items, as described in Journal Line Items.
  9. When the journal is ready to go, click Post. A posted journal has a status of "Complete".

A saved journal has an initial status of "In Progress" and is allocated a journal number. See Posting Journals for information on how to post an "In Progress" journal.