Partially Billed Contracts

If you need to migrate contracts from an external system into Billing Central and some of the contracts are already partially billed, you can record:

• The amount already billed in the external system by entering it in the Amount Billed Externally field on contract line items.
• The date up to which the contract has been billed in the external system by entering it in the Billed Externally To field on contract line items. Billing schedules are not created for periods with a start date on or before this date.

To use these fields an administrator must add them to your contract line item page layout, or to the contract line item's Enhanced Contract Additional Fields field set if you are using the enhanced Billing Contract Detail page.

You can only edit these fields while a contract's status is "Draft". Once a contract has been activated, these fields are no longer editable.

Note:

When entering the First Bill Date for a contract line item that has been partially billed externally, set it to the date when the contract line was first billed in the external system. Do not set it to the first date the line will be billed in Billing Central because that will result in billing schedules being generated incorrectly.

Custom Triggers

When you save a draft contract, the Total Billed field on a contract line item is updated to include the Amount Billed Externally. If you have a custom trigger to update Total Billed or Amount Billed Externally on a draft contract, the trigger must update both fields by the same amount.