Assigning Resources or Roles to a Project Task

You can assign internal resources, external resourcesA person or entity that is external to your Salesforce organization. You can use external resources when assigning external staff, such as contractors, to project tasks., or resource roles.

To assign resources or roles to a single project task:

1. View the Manage Resources and Roles dialog box:
   • Select a task in the Tasks pane and click Assign.
   • Right-click a task in the Tasks pane and click Assign.
   • Double-click the Assigned Resources cell.
2. Add the resource or role:
   • Select a resource or enter the full name. Resources entered that do not match a resource record in your organizationA deployment of the Salesforce/FinancialForce applications with a defined set of licensed users. Your organization includes all of your data and applications, and is separate from all other organizations. are labeled as External.
   • Select a resource role.
3. Optionally, add more resources or roles.
4. Click Save.

To assign resources or roles to many project tasks:

1. Select multiple tasks in the Tasks pane. Press CTRL+shift to select multiple adjacent tasks. Press CTRL+click to select multiple nonadjacent tasks.
2. View the Manage Resources and Roles for Multiple Tasks dialog box:
   • Click Assign Resources .
   • Right-click one of tasks you selected and click Assign.
3. Add the resource or role:
   • Select a resource or enter the full name of the resource. Resources marked as External in the Contact record or don't match a resource record in FinancialForce PSA are labeled as External.
   • Select a resource role.
4. Optionally, add or remove more resources or roles.
5. Click Apply. Your chosen resources or roles are assigned to all selected tasks.
6. Click Save.

Notes

Assigning a resource or role in Project Task Gantt will create a project task assignment rather than a resource assignment record.

Project Task Gantt will ignore duplicate resource/role combinations assigned to one or many project tasks.

When you assign both an external resource and a standard resource to the same task using Project Task Gantt, separate project task assignments are created that correspond to each resource and external resource.

Depending on the configuration that your administrator has chosen, resources can enter time against a task. If you want the resource to book time and expenses to the project, you must also assign them to the project. See "Searching for Resources" and "Entering Time Against a Project Task".

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